Shared Services Support Officer

3 days ago

Lytton, Australia Ampol Full time

**Newly created role based in Lytton, QLD**:

- **Administrative support to the Maintenance Department**:

- **Join a supportive and collaborative team**

**About Ampol**

We are proud of our heritage. We have been powering better journeys for all Australians for over 100 years. As Australia’s very own fuel brand we are committed to making those journeys easier by meeting Australia’s needs at every step with the care and service we all deserve. And, as we grow, we continue to evolve, to ensure we have low carbon solutions that will meet the needs of our customers well into the future.

We are proud to be an endorsed employer of choice for women by WORK180. To understand more about how Ampol’s policies, benefits and how we support our people, check out some key female leader career stories on the Work180 website.

**About the role**:
Reporting to the Shared Services Superintendent, a great opportunity for a newly created role for an experienced Administrator to join our Maintenance Department. This role will perform administration support in planning, cost control, coordination, scheduling, training, mentoring, validation, receipting and processing of contract supplier invoices.

There are also opportunities for the successful incumbent to step up and cover leave for certain activities for example within cost control and facilities coordination.

**Key responsibilities;**
- Database management
- Provide admin support, training and assistance, portal maintenance management
- Responsible for document control with ongoing maintenance of all policies, procedures, work instructions and statements of works
- Reconciliation of invoices and basic financial management
- Maintain reporting metrics and performance indicators
- Attend meetings and provide documentations support

**Skills and experience**:

- Certificate II in Business Administration
- Experience in a similar role preferably within facilities and maintenance environment.
- Profession in MS office and SAP
- Experienced in Power BI is ideal
- High attention to detail
- Previous experience in data analysis and reporting
- Excellent communication skills (verbal and written)

**Our benefits**:

- **Our total remuneration is competitive.** This is across base salary, a performance incentive, employee share offers and a 25% discount on Fuel for two privately used cars
- **We are flexible.** Many of our teams have embraced hybrid work, balancing time spent remote working, with time spent at an office to connect and work together where it adds value.
- **We value recognition.** We have an internal recognition platform amplifying the achievements of those who do great work and demonstrate our capabilities and values**.**:

- **Career development and learning opportunities** including LinkedIn Learning and other tailored training solutions.
- **BabyCare Package** - financial and flexible support for parents transitioning back to work.
- **Need some wheels?** Novated Lease options are available.
- **Invest in your future** with the Employee Share Scheme
- **Leave Options** - We offer wellbeing leave and leave purchasing
- **Care for your Community.** Spend one paid day a year volunteering with one of our Ampol Foundation partners.

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