Accounts Payable Officer

5 days ago

South Yarra, Australia Melbourne Grammar School Full time

**Accounts Payable Officer**

Melbourne Grammar School has an opportunity for an Accounts Payable Officer looking to continue developing their experience and existing knowledge within a supportive and collaborative environment. This position calls for exceptional attention to detail and accuracy, a strong focus on customer service and the ability to work with large volumes of information.

This is a full-time fixed term appointment commencing in September 2025 until the end of April 2026 replacing a staff member on parental leave.

**Context**

Melbourne Grammar School is one of Australia’s leading independent schools with an inclusive, community-focused culture. We value professionalism and a commitment to excellence in every role. The Finance Department and this role are based at our South Yarra campus.

**You will**
- Manage creditor payments, ensuring they are properly approved, coded and promptly entered onto the creditors system in accordance with applicable credit terms, then filed electronically.
- Administrate the accounts payable system (Alii), ensure the timely sync from different systems, troubleshoot any system issues and collaborate with Alii Support Team and IT department to resolve technical problems or implement system updates.
- Accurately file and store all invoices, payment documents, and supporting records. Ensure that all documentation is properly categorized and easily retrievable for the future reference and auditing purposes.
- Ensuring accuracy of processing, including correct GST treatment and maintain control over cheque stationery, taxi vouchers and order books.
- Process reimbursement requests from school staff for approved business expenses, ensure proper documentation.
- Maintenance of the register of the School’s utilities accounts, monitoring billing levels and following up any Irregularities.
- Other duties, as directed by the Finance Manager.

**Applications close 13 August 2025**
- Please note, Melbourne Grammar staff must hold or be able to obtain a valid Working with Children Check._
- Melbourne Grammar School reserves the right to interview and appoint prior to the closing date. Previous applicants need not apply._
- Applicants should familiarise themselves with Melbourne Grammar Schools _**_Child Safety policies and procedures_**_ and the _**_values_**_ available on our website._

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