Administration Assistant, Programming and Presenter

2 weeks ago

Canberra, Australia ACT Government Full time

The Administration Assistant, Programming and Presenter Services supports the Programming and Presenter Services team and contributes to the successful presentation of performing arts events at The Canberra Theatre Centre. In this role you will work with industry professionals supporting a variety of exciting live performances from commercial touring works to home-grown productions. If you have some experience in the performing arts and want to develop your understanding of how performance venues or touring productions work, this could be a great appointment for you The role is a mix of duties that includes:

- Providing support to the Programming and Presenter Services team, including managing document workflows, minuting meetings, preparing invoices for payment, and general coordination activities.
- Updating and maintaining the team’s bookings calendar using the venue’s booking management software as a single source of accurate information for all departments.
- Proofreading copy and contracts, and error check ticketing builds and occasional financial documents, and updating and maintaining the department’s budget spreadsheets for easy forecasting of financial results. File documents and manage document access permissions in line with the ACT Government records management guidelines.
- Providing reception duties to visiting companies and stakeholders including coordinating hospitality, responding to correspondence and enquiries, maintaining contact lists, and making phone calls on behalf of the department.

**Note**: This is a permanent part time position at four days per week. The full time salary noted above will be pro rata.

**How to Apply**: Provide a two-page pitch telling us what you would bring to our team addressing the Position Description, a copy of your current curriculum vitae, and the contact details of two referees.

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