Administrative Assistant

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MITRE’s National Security Sector is helping lead a dramatic shift in how the U.S. and partner nations solve problems for a safer world. MITRE seeks to grow sovereign capabilities within the Commonwealth of Australia to solve problems that impact the U.S., Australia, and their people; create social benefit and economic opportunity; and build a safer and better world for today and future generations. The Commonwealth of Australia faces broad-based system engineering challenges that require engineering and scientific research expertise that draws upon multiple disciplines and government service domains, as well as partnership with a trusted advisor that is objective in its assessments and free from conflicts of interest. This trusted advisor role is especially valuable as the Commonwealth invests in efforts to uplift innovation, enhance sovereign capabilities, bolster the defence industrial base, and contribute to the success of the Australia, United Kingdom, and U.S. tri-lateral agreement (AUKUS).

MITRE brings extensive experience operating FFRDCs for the U.S. government in technical areas that are strategically critical to the Commonwealth. MITRE's extension of its resources to Australia and the creation of new and advanced sovereign capabilities can increase readiness and interoperability within, and between, the governments of both countries to the benefit of the U.S.Australia alliance.

MITRE Australia will support the Commonwealth delivering on MITRE’s core competencies including, but not limited to: systems engineering and integration; artificial intelligence and machine learning; quantum computing and sensing; autonomous systems; space; cybersecurity, electronic warfare, and information warfare; hyper sonics/counter-hyper sonics; undersea technologies; agile and resilient command and control; next generation C4ISR; nuclear engineering; bioengineering; intelligence, surveillance, and reconnaissance; and other cross-domain, leap-ahead technologies.

**Responsibilities**:
As an Executive Administrative Assistant you will be responsible for performing an array of administrative functions requiring confidentiality, initiative and sound decision making for the Managing Director, a team of engineers, and other stakeholders. You will provide high-level administrative support by periodically providing research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and travel arrangements, and scheduling meetings.

Additionally, the ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism is crucial to this role. You should demonstrate experience in developing relationships in a highly-matrixed organization, as well as experience in handling the administrative and executive support related tasks with mínimal supervision. You will need to adapt procedures, processes and techniques to the completion of assignments and in line with the organization’s activities and goals.

**Key responsibilities will include**:

- Work closely with and support a fast-paced and growing team
- Provide support to staff in developing project deliverables, meetings, and presentation materials in support of project efforts; publish final documents according to MITRE standards and procedures
- Interact effectively with sponsor personnel to acquire building badges, computer accounts and access for MITRE staff
- Assist with project fiscal management
- Work collaboratively with other administrators; provide backfill to other administrators during times of absence and peak loads
- Coordinate and attend management meetings as required
- Develop and maintain SharePoint Online and MS Teams sites
- Maintain electronic and other records and archives
- Work with corporate