Project Administrator

**POSITION NUMBER**

3897
- **DEPARTMENT**

Infrastructure, Sustainability and Precincts
- **ROLE TYPE**

Non-teaching
- **JOB TYPE**

Full time
- **CONTRACT**

Fixed term
- **LOCATION**

Preston
- **APPLICATIONS CLOSE**

01 October 2024**PROJECT ADMINISTRATOR**:

- **Annual Salary $59,804 - $64,577 + Superannuation**:

- **The Project Administrator ensures efficient project operations by managing documentation, coordinating meetings, and tracking progress.**:

- **Melbourne Polytechnic offer Flexible Working, this role is based out of our Preston Campus. We are close to public transport and provide secure onsite parking, onsite Café & restaurant with a gym facility, hair salon & we are only a 2 minute walk to Preston market.**

**About the Organisation**:
Melbourne Polytechnic is a learning organisation that has been delivering vocational training since 1912. Learning at Melbourne Polytechnic is a unique experience with an applied focus. delivered by teachers with real-world experience and expertise.

At Melbourne Polytechnic we are committed to providing high quality, innovative, applied and future focused, purposeful education and training to students, industry and communities. Our teachers are passionate and established in their professions and look guide students in theirs. We know that circumstances can create barriers to learning, so we offer our students personalised pathways, flexible study options and learning support.

**About the Role**:
We are seeking a highly organised and proactive Project Administrator to support the successful delivery of projects within the Skills Labs initiative at Melbourne Polytechnic. In this role, you will provide essential administrative assistance, including managing documentation, coordinating meetings and workshops, tracking project milestones, and ensuring all deadlines are met. Your ability to maintain smooth operations and collaborate with cross-functional teams will be crucial in driving the success of these innovative projects. If you are detail-oriented and thrive in a fast-paced environment, we encourage you to apply

**Duties**:

- Manage and maintain project-related documents for easy retrieval and accurate recordkeeping.
- Use software tools such as Outlook, MS Word, MS Excel, and SharePoint proficiently to
support project administration.
- Assist with the preparation of reports, presentations, and other project documentation.
- Schedule and coordinate project meetings, workshops, and events, including drafting
agendas and recording minutes.
- Track project milestones and timelines, supporting project schedule maintenance and action
item follow-up.
- Organise and prioritise administrative tasks such as database management, word processing,
and meeting/event logistics.

For a full list of key responsibilities and duties, please view the **position description**.

**Skills and Experience Required**:

- Qualifications or equivalent experience in an administrative role, ideally supporting a project
team.
- Demonstrated high-level administrative and organisational skills, including document
presentation, drafting and formatting, producing Excel spreadsheets, database maintenance,
filing, and proficiency with the Microsoft Office suite.
- Strong attention to detail and accuracy, particularly in formatting and proofreading documents.
- Excellent written, oral, and interpersonal communication skills, with a demonstrated ability to
liaise effectively with internal and external stakeholders.
- Current Working with Children Check (Employee) - mandatory.
- Valid National Police Check - mandatory..

**How to Apply**:

- Current CV
- Cover Letter (Please ensure that you address the Key Selection Criteria outlined in the **position description**)

A National Police Check is required for the successful applicant.

**Recruitment Agencies**:
Please be aware for us to engage with you, we require internal pre-approval and you must be on the State Purchasing Contract (for Victorian government common use goods and services). We will engage with you and your agency once we have the approvals.

**Diversity and Inclusion**:

- Melbourne Polytechnic is proud to be an equal opportunity employer committed to being a child safe organisation, by ensuring that children and young people are protected from abuse or harm._

**Position Description**:

- **Project Administrator