Hospital Administration Clerks

Health Information and Patient Services Administration Clerk

Casual positions positions involving weekday, afternoon, weekend shifts and occasional public holidays.

Malvern & Brighton

$36.70ph (includes casual loading)

Cabrini offers:
- Tax savings - as a private, non-profit hospital we offer up to $15,900 salary packaging tax free plus $2,650 meal & entertainment card benefits- Attractive hourly rate plus 12.5% superannuation- Located close to public transport- Enjoyable workplace culture in a mission-based, values driven healthcare organisation

Join a Team That Keeps Healthcare Moving Behind the Scenes

At Cabrini Health, our Health Information Services (HIS) team plays a vital role in delivering high-quality, patient-centred care—working behind the scenes to ensure every detail of a patient’s health journey is captured, managed, and protected with precision.

We’re the engine room of health information—responsible for everything from medical records management and clinical coding to information release, form design, and timely record retrieval and delivery. Our work ensures clinicians have the accurate, up-to-date information they need to make critical decisions, while safeguarding privacy and compliance every step of the way.

If you're passionate about detail, data integrity, and making a meaningful impact in healthcare—this is where your skills can truly shine.

The role

Are you a proactive and reliable team player who thrives in a dynamic, behind-the-scenes environment? Cabrini Health is on the lookout for several casual Administration Clerks to join our vibrant Health Information Services (HIS) team—primarily based at Cabrini Malvern, with occasional shifts at Cabrini Brighton.

In this hands-on role, you’ll be an essential part of the hospital’s daily operations. You’ll help manage the flow of medical records—retrieving, delivering, and filing documents that are critical to patient care and hospital processes. From supporting clinicians with timely access to information, to ensuring every record is stored accurately and securely, you’ll be a vital link in the healthcare chain.

This isn’t your average desk job—it's active, rewarding, and full of variety. You’ll be moving between departments, handling physical records, and working closely with different teams across the hospital. If you love staying busy, being on your feet, and making a meaningful impact without being on the front line of care—this could be the perfect fit.

We're offering casual shifts across weekdays, afternoons, weekends, and occasional public

holidays (7.6 hours - 9 hours per shift), with potential for permanent part-time opportunities down the line.

Key requirements of the role- Certificate IV in Hospital Administration or Business Administration (desirable)- Commitment to be available to work a min of 3 works per week- Previous experience working with medical records or familiarity with medical terminology is a bonus, but not essential- A true team player—collaborative, dependable, and equally capable of working independently when required- A passion for delivering exceptional customer service, with a friendly, patient-focused approach- Strong communication and interpersonal skills, with a positive attitude that builds rapport across teams- Excellent organisational skills, with the ability to prioritise tasks and adapt when needed- A keen eye for detail and accuracy, ensuring every task is completed to a high standard- Solid numeracy and literacy skills to support administrative efficiency

Enquiries should be directed to: Jo Larose, Team Leader Health Information Services or Liz Mines, Operations Manager Health Information Services on 03 9508 1419

Cover Letter Required:
Should you be successful in progressing to the next stage, you will be invited to attend a group interview assessment session, which will be held on Wednesday 7th and Thursday 8th May between 4:00pm - 6:00pm.

Does this sound like your new role? Bring your skills and enthusiasm to Cabrini Health and help optimise the patient experience and health outcomes for our community.

Cabrini Health acknowledges the importance of creating a work environment that is welcoming, safe, equitable and inclusive for people of all backgrounds and abilities. Inclusion is core to our mission.

Working for Cabrini

Cabrini Health is a Catholic, private, for-purpose health service located in Melbourne’s southeast. Inspired by the mission and ethic of care of the Cabrini Sisters, providing quality, compassionate care to our community for more than 75 years.

There is something special about Cabrini Health. Our highly skilled staff and specialists incorporate clinical research, innovative models of care and state-of-the-art technology to deliver the best possible care and outcomes for our patients. We demonstrate our mission to serve our community through outreach programs that support asylum seekers, provide healthcare in rural communities and in underdeveloped countries.