Administrator / Office & HR Support - Full Time

5 days ago

Moorabbin, Australia Vacupack PTY LTD Full time

**Location**: Moorabbin, VIC (onsite)
**Hours**: 9:00 a.m. - 5:00 p.m.
**Start**: ASAP

**About Vacupack**

Vacupack is a fast-growing food packaging manufacturer whose products are found on supermarket shelves across Australia. We proudly partner with some of the world’s largest food producers, delivering innovative and reliable packaging solutions.

**The Role**

As our business continues to expand, we’re seeking a motivated, detail-oriented Administrative Officer to support operations, HR, and coordination activities. This full-time role is central to keeping our organisation running efficiently and ensuring smooth day-to-day operations.

**In a sentence**:

- We’re looking for someone who takes initiative, self-monitors their work, remains organised under pressure, and brings a warm, humble attitude to every task and interaction._

**Key Responsibilities**
- Coordinate recruitment activities: advertising, shortlisting, scheduling interviews, and preparing correspondence.
- Manage onboarding for interns and employees: induction invites, site tours, compliance paperwork, and follow-ups.
- Organise monthly management meetings: slide formatting, distribution, catering, and posting presentations.
- Maintain HR systems (Humanity, VisitUs, Yodeck): leave management, employee set-ups/removals, and periodic reviews.
- Arrange company events and visits: team lunches, birthdays, Christmas party, and customer tours.
- Provide administrative support: credit card statements, travel bookings, contractor coordination, and purchasing.
- Support the QA department with training schedules, audit prep, and documentation.
- Manage internal communications: Teams announcements, digital displays, and guest signage.
- Assist with general site organisation: displays, shelving, signage, and office 5S checks.
- Clear and confident communication skills.
- Proactive and self-monitoring — takes initiative without constant oversight.
- Strong organisational, time management, and task prioritisation skills — remains calm and focused when handling numerous tasks.
- Supportive and welcoming — warm demeanour, fosters positive relationships, and helps colleagues succeed.
- Tech‑savvy with Microsoft 365 and general IT knowledge — confident using Excel, Word, PowerPoint, Teams, SharePoint, and willing to learn new tools.
- Highly precise, thorough, and accurate — pays close attention to detail and delivers high-quality work.
- Reliable, punctual, and holds a valid driver’s licence.
- Comfortable interacting at all levels — works effectively with operators, managers, and decision makers.
- Humble and professional — maintains integrity, shows respect to everyone, and remains open to learning.

**Requirements**:

- Full working rights in Australia (no current students).
- Valid driver’s license and reliable punctuality.
- Proficiency in Microsoft 365 (Excel, Word, PowerPoint, Teams, SharePoint).
- Strong written and verbal communication.
- Excellent attention to detail and integrity with confidential information.

**Why You’ll Love It**
- Competitive full-time salary.
- A collaborative, supportive team environment.
- Exposure to all parts of the business with opportunities for growth.
- A role where your impact is visible every day.

Pay: From $28.00 per hour

Application Question(s):

- Do you currently hold full-time, unrestricted work rights in Australia for at least the next 3 years?”
- Do you live in Melbourne?

**Education**:

- Diploma (preferred)

Work Location: In person

  • Admin Assistant/scheduler- Full Time

    2 weeks ago

    Moorabbin, Australia Do-all appliance service Full time

    **Office Admin** Do all appliances is one of Melbourne leading Home appliances service company. We are looking for reliable, fast learning office administrator to join our busy and dynamic office for 6 months due to Maternity leave. Your main duties are: - Customer service - Allocate jobs to technicians - You need to: - Able to work independently - Have...

  • Admin Assistant/scheduler- Full Time

    2 days ago

    Moorabbin, Australia Do-all appliance service Full time

    **Office Admin** Do all appliances is one of Melbourne leading Home appliances service company. We are looking for reliable, fast learning office administrator to join our busy and dynamic office for 6 months due to Maternity leave. Your main duties are: - Customer service - Allocate jobs to technicians - You need to: - Able to work independently - Have...

  • Human Resources

    2 weeks ago

    Moorabbin, Australia Placing Heads Full time

    On-site parking - Great Culture - Supportive leadership and collaborative working environment. **Human Resources (HR) Manager** Our client's are a growing transport company seeking an experienced Human Resources (HR) Manager to establish and strengthen their internal HR function and grow with them! **About the Role**: Reporting initially to the GM Ops,...

  • Office Administrator

    1 week ago

    Moorabbin, Australia Peleguy Distribution Full time

    **ABOUT THE BUSINESS** Peleguy Distribution is **a **leading wholesale & distribution business is currently seeking an Office Administrator to join our dynamic and fast paced team located in Moorabbin. **ABOUT THE ROLE** With a versatile set of responsibilities, you will be highly suited to this opportunity if you enjoy working in a dynamic and team-work...

  • Administration Officer

    2 weeks ago

    Moorabbin, Australia Holmesglen Institute Full time

    **THE OPPORTUNITY** **Salary**:$60,416 - $65,237 per annum pro rata + 11.5% super + leave loading (dependent on qualifications and experience). **Time Fraction**:Part Time, 0.8 EFT. **Location**:Moorabbin campus. **WWCC**: Appointment to this position is dependent on obtaining and maintaining an ‘employee’ Working with Children Check. **Police...

  • Office Administrator

    2 weeks ago

    Moorabbin, Australia JIT Full time

    Job Title: Office Administrator Location: Moorabbin, Victoria (Monday - Friday 9:30am - 5:30pm) **About Us**: Based in Moorabbin, we are a wholesale business, dedicated to supplying a range of quality products to retailers. We are currently seeking an Office Administrator to join our team. **Responsibilities**: As an Office Administrator, you will play a...

  • Permanent Executive Support

    2 weeks ago

    Moorabbin, Australia Australia Wide Office Staffing Full time

    Full time, permanent EA support career role (no hybrid) - Outstanding opportunity - Immediate start - Moorabbin **The Company**: A privately owned Building Services Group, with a working environment that is second to none and a reputation as an industry leader and “the place to work”. **The Role**: Reporting to the Executive Assistant to the Managing...

  • Administrative Officer Chemotherapy Day Unit

    3 days ago

    Moorabbin, Australia Monash Health Full time

    Reference Number - 65777 - Employment Type - Full Time Ongoing - Entity - Monash Health - Department - Chemotherapy Day Unit - Location - Moorabbin Hospital - Position Summary - Full Time Monday To Friday Rotating roster Shifts available 0730 - 2130 - Health care Administration, great perks - On Site Parking - **Administrative Officer Chemotherapy Day Unit...

  • Ndis Support Officer

    2 weeks ago

    Moorabbin, Australia Empower Healthcare Full time

    NDIS experience essential - Full Time opportunity - Fantastic office in Moorabbin with onsite parking **The Position** Due to continuous growth, we are seeking an NDIS Support Officer to join our team starting immediately. Based at our fantastic office in the brand-new Morris Moor complex, this opportunity forms an important part of our head office team....

  • Customer Service Manager

    5 days ago

    Moorabbin, Australia GPC Asia Pacific Full time

    **Resto Country Spares, **a GPC Asia Pacific business, is a leading supplier of new, restoration and reconditioned automotive spare parts for Holden and Ford vehicles. With a strong customer following and support from GPC Asia Pacific and brands such as Rare Spares, Repco, NAPA and more, Resto Country Spares has a strong online presence, and is the go-to for...