Office Coordinator

10 hours ago

Officer, Australia D&A Professional Services Full time

Are you a self-motivated, highly organised professional seeking a flexible part-time role that fits around school hours or other commitments? Join our friendly accounting firm in Officer, Victoria, as an Office Coordinator and enjoy a supportive team environment where your initiative and attention to detail will be truly valued.

**About the Role**

Reporting directly to the Director/Business Owner, you will be the heart of our daily operations—managing communications, coordinating schedules, and ensuring our ATO and ASIC compliance deadlines are met. This is a 5-day position, approximately 25-28 hours per week, with start/finish times negotiated to suit both your needs and ours.

**Key Responsibilities**
- Mail & records management: Sort, scan, file, and distribute documents electronically
- Diary & calendar coordination: Schedule meetings, appointments, and team events
- Compliance support: Monitor and prepare lodgement for ATO/ASIC obligations
- Reporting: Compile team performance, deadline-tracking, and administrative reports
- Database & filing systems: Maintain client databases and electronic filing structures
- Office support: Order stationery, manage accounts receivable (invoicing/follow-ups), and assist with internal bookkeeping
- PA support: Assist the Director with personal errands, diary management, and ad-hoc tasks
- Process improvement: Help develop and streamline office procedures

**What We’re Looking For**:

- Experience: 3-5 years experience in a similar administrative position ideally within a professional services or accounting environment
- Technical literacy: Confident with Microsoft Office, Google Workspace; experience in Xero Practice Manager, Xero, NowInfinity, Class Super, Adobe Pro or similar is a plus
- Communication: Outstanding verbal and written skills; tactful and diplomatic when dealing with clients and colleagues
- Organisation & multitasking: Exceptional attention to detail, strong prioritisation skills, and ability to juggle competing deadlines
- Proactivity & autonomy: Self-starter who takes initiative, adapts quickly to change, and thrives on exceeding expectations
- Team spirit: Flexible, reliable and committed to supporting a small, collaborative team
- Career oriented and committed to growing and expanding your experience and knowledge in order to move into a more senior-level role within the company administrative team.

**What We Offer**:

- Flexible schedule: Work hours tailored to your lifestyle, with the comfort of a local commute
- Professional growth: One-on-one coaching and monthly team training sessions to expand your skills (with the aim of career progression)
- Competitive remuneration: Hourly rate commensurate with experience and responsibilities
- Evolving role: As our firm grows, so will your opportunities to take on new challenges and leadership tasks

**Job Type**: Part-time

Pay: $33.00 - $40.00 per hour

Expected hours: 25 - 28 per week

Schedule:

- Monday to Friday

Work Location: In person

Application Deadline: 23/05/2025

  • Client Care Coordinator

    2 days ago

    Officer, Victoria, Australia Hear for life pty ltd (Always Hear) Full time $55,000 - $70,000 per year

    Join Always Hear as a Client Care CoordinatorHelp break the stigma around hearing loss and empower our local communities in Officer and Ferntree Gully.Are you passionate about making a difference in people's lives—and motivated by financial rewards for growing strong client connections? At Always Hear, we do things differently. We're reshaping hearing...

  • Business Support Officer

    2 days ago

    Officer, Victoria, Australia Cardinia Shire Council Full time $60,000 - $80,000 per year

    Gain valuable exposure to project delivery in a government settingWork in a supportive environment with a team of 8 professionalsEnjoy a role that offers variety, impact and professional growthHybrid work model, Officer location$77,289 - $95,592 + super + monthly day offTogether, Different FutureAs one of the fastest growing municipalities in Victoria,...

  • Disability Reporting and Rostering Officer

    2 days ago

    Officer, Australia BJ CARE SERVICES PTY LTD Full time

    As a NDIS registered provider, BJ Care Services are focused on providing person centred care, that allows our participants to live their best lives. We provide a range of support services including 24/7 out of home care, respite care and day services, just to name a few. We are looking for a qualified and experienced Report Writing and Rostering Officer...

  • Lifestyle Coordinator

    2 days ago

    Officer, Australia Signature Care Operations Full time

    Signature Care presents an exciting opportunity to shape the service delivery of aged care into the future during a period of significant change. **About the Company**: Signature Care is a family owned and run aged care provider with a holistic focus on community, individual well-being, and a culture of respect and dignity. We have been caring for families...

  • Senior Liaison Officer Connected Communities

    4 days ago

    Officer, Victoria, Australia Cardinia Shire Council Full time $93,538 - $110,828 per year

    Work in a role that blends strategy, leadership, and community impact.Make a tangible difference in how communities connect and thrive.Hybrid work model, two days in Emerald at a minimum$93,538 - $110, 828 + super + monthly day offTogether, Different FutureAs one of the fastest growing municipalities in Victoria, Cardinia Shire Council is a dynamic,...

  • Council Property Officer

    2 hours ago

    Officer, Victoria, Australia Cardinia Shire Council Full time $1,100,000 - $1,339,016 per year

    Enjoy a varied and challenging workload that builds real-world experience.$93,538 - $110,828+ super + monthly day offOffice location, hybrid work environmentFull time maximum term – November 2026Secondments welcomeTogether, Different FutureAs one of the fastest growing municipalities in Victoria, Cardinia Shire Council is a dynamic, progressive, and...

  • Part Time Administration Assistant

    9 hours ago

    Officer, Australia Victorian Centre for Mental Health Full time

    The **Victorian Centre For Mental Health** is leading Private Day Hospital which provides mental health services to children, adolescents, families and adults, for a wide range of difficulties. We are seeking an Administration Assistant based at our Officer location to support our Hospital Coordinator and CEO. This role involves assistance with patient...

  • Evp

    2 days ago

    Officer, Australia Kentucky Lottery Corporation Full time

    **DEPARTMENT**: - Executive**REPORTS TO**: - President & CEO**LOCATION**: - Corporate**JOB SUMMARY** The EVP, Chief Growth Officer is responsible for driving sustainable growth strategies for all customer facing products by focusing on expanding market presence, increasing revenue streams, and enhancing customer engagement to achieve business objectives....

  • Youth Services Officer

    4 days ago

    Officer, Victoria, Australia Cardinia Shire Council Full time $80,000 - $104,000 per year

    Make a real difference in the lives of young people across Cardinia Shire.Join a passionate and supportive team that values innovation and collaboration.October 2025 – 18th December 2026Full time, starting $77, 289 + super + monthly ADO (Pakenham location)Together, Different FutureAs one of the fastest growing municipalities in Victoria, Cardinia Shire...

  • Regional Business Development Specialist

    2 days ago

    Officer, Victoria, Australia WeWorld Onlus Full time $60,000 - $120,000 per year

    Descrizione aziendaWe support people in overcoming emergencies and we strive to guarantee that everyone can have a decent and dignified life as well as opportunities and a better future. We work in more than 20 countries around the world, including in Italy, with more than 166 emergency, humanitarian aid and development projects. Our activities mainly...