Analyst, Facilities and Office Services

**Job Description**:
At Athena, we empower possibility through transformative delegation. True leaders reflect on what they want in life and map the path to get there. We clear the way by pairing exceptional Philippine-based EAs with our driven clients and ensuring both receive ongoing support throughout the journey. The result is 10x more leverage, more time, and a greater impact on our clients' work and lives.

With a waitlist growing by the day, Athena has already showcased compelling demand. As part of the Athena team, you will have an exponential opportunity, empowering the fiercely ambitious to reach the most audacious goals.

Role Overview

An Analyst, Facilities and Office Services will oversee facilities and office operations at our Nairobi Office by managing the company assets and inventory. This role plays a critical part in ensuring the efficient management of fixed assets and the smooth operation of laptop logistics, supporting both administrative functions and employee needs.

Duties & Responsibilities
- Fixed assets
- Report depreciation value of equipment
- Reconcile tally of stocks and units bought from vendors
- End-to-end Laptop Logistics
- Ensure that laptops are deployed to users from suppliers and users on time
- Take care of laptop logistics (return and pick up of laptops via delivery services and couriers)
- Send and file equipment loan agreements and other laptop-related documents
- Escalate laptop issues and challenges
- Facilitate communication and coordination between laptop users and accredited service centers to ensure that laptop repairs are carried out effectively and efficiently
- Admin
- Keep relevant reports and trackers updated
- Support and enable employees, manage resources, and engage with the broader community
- Ensure that employees have the necessary tools, resources, and support throughout their employment journey

Key Stakeholders

Both internal and external stakeholders Skills
- Excellent communication skills, fluent in English.
- Excellent organization skills
- Detail-oriented

Behavioral Competencies
- Customer service-oriented
- Strong critical thinking and analytical skills
- Accountability
- Initiative
- Collaboration and teamwork
- Verbal and written communication
- Resourcefulness

Relevant Experience Required
- 2yrs+ prior experience in handling the same function (logistics, assets and inventory management, project management)
- Tech-savvy or quick to learn about technology
- Proficiency with Google Workspace and Mac OS
- Willing to be in a hybrid work environment, encompassing both remote and in-office work environments
- Willing and available to work during the graveyard shift and has the flexibility to work at any day of the week

Educational and Certification Requirements Graduate of a 4-year university course, preferably a business-related course in administration, logistics, procurement, or Supply chain.

Direct Reports and Span of Control

Individual Contributor

Equal Opportunity Employer: At Athena, we are deeply committed to fostering an inclusive and diverse workplace environment. We believe that diversity enriches our organization, enhances creativity, and drives innovation. We are dedicated to providing equal employment opportunities to all individuals regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other characteristic protected by applicable laws. We strive to create an environment where everyone feels valued, respected, and empowered to contribute their unique perspectives and talents. We actively promote diversity and inclusion through our hiring practices, employee development initiatives, and company culture, recognizing that it is essential for our success as a company and as a community.