Office Project Coordinator

Office Project Coordinator role now available

**Your new company**
Are you looking to join a great well known global organisation and progress in your career? Well then this is the role for you.

I am Recruiting for a permanent full-time position based in the Eastern Suburbs.

In this role you will be supporting the Project Manager.

This role would also be suitable for a strong Administrator or Personal Assistant.

There is WFH flexibility and free onsite parking also available.

Training will be provided in this role.

Monday - Friday 9.00am-17.00pm (1 hour break)

**Your new role**
- Manage general service providers and manage office supplies
- Coordinate and manage fleet vehicle registrations, warrant of fitness, repairs and insurance claims
- Manage stock by receipting in hardware and ensuring stock takes are completed as required
- Initiating new projects and create the document repository.
- Create Job Task in required Toolsets and initiate procurement.
- Arrange kick off meetings as required with the Project Manager, Design and Sales.
- Maintain a handle on lead times of hardware to assist scheduling
- Ensure all hardware and required tools are shipped to site as required.
- Compile Health and Safety SSSP’s and undertake reporting as required.
- Working with the Project Manager, assign human resources and arrange all travel.
- Supporting the Project Manager by maintaining hardware ETA’s to support scheduling.
- Liaise with clients regarding project status when required, hardware lead times etc.
- Work closely with Stores on hardware arrival, ensuring hardware arrives as expected.
- Undertake all project invoicing as per agreed milestones.
- Generate project reports as required.
- Working with the service desk team, ensure incident tickets are recorded, updated and closed within our contracted SLAs and that our customers are aware of the status, nature and expected time-frame of any work undertaken.
- Develop a good understanding of our services and the processes to deliver each service
- Identify and organize tickets according to priority and track these until resolution. Raise any discrepancies related to priorities or information received.
- Take appropriate action in response to the above and escalate issues as required
- Generate quotations as required.
- Working with the Health and Safety representative, assist with identifying and reporting new hazards and incidents and accidents.
- General administration as required.

**What you'll need to succeed**
- Demonstrates an understanding of internal and external client needs and how to manage those.
- Strong administrative skills
- Excellent communication skills both written and verbal.
- Ability to pick things up quickly and can complete tasks in a timely and professional manner.
- The project manager is going to depend on the project administrator to handle the minutia of the project's management so attention to detail and ability to multi-task is key.
- Ability to prioritise and deliver on tight timeframes, with flexibility to meet competing priorities.
- Ability to work both independently and in a team environment.
- High standard of presentation and professionalism
- Can do, proactive attitude.
- Strong engagement skills to maintain positive internal and external relationships whilst delivering high quality work and a great customer service.
- Calm under pressure and ability to think on your feet.
- Great time management, communication, and organizational skills

**What you'll get in return**

***
- Working within a well
- known global organisation
- WFH flexibility
- Free onsite parking

**What you need to do now**

If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

**LHS 297508** #2703589