Events Coordinator

3 days ago

Sydney, Australia Clayton Utz Full time

The role

We are currently seeking an enthusiastic Event Coordinator to join our Clients and Markets team in our Sydney office. Reporting to the Event Manger, the primary objective of this role will be to assist in delivering events for all practice groups and working cohesively to ensure a high level of support and coordination is provided for firm events including employee, industry and client functions.

Key responsibilities include:

- Work independently in coordinating the logistics and set up associated with all local events
- Collate, enter and maintain event requirements in the event booking software system
- Create event briefs/schedules and collate any required event materials
- Manage event timelines
- Research venues and suppliers
- Communicate with members from our on-the-ground catering, client floor and IT teams to assist with on-site logistics and running of events
- Communicate to local staff details of relevant internal and external events
- Attend events and assist with on-site logistics and running of the event, as required
- Maintaining thorough attendance records of all events
- Code and process invoices associated with event expenditure
- Undertake a range of administrative tasks in support of the local Events department function including supporting the Events Manager and Events Adviser as well as other C&M Managers, Advisers and Co-ordinators where necessary

Skills & Experience

To be successful in this role, you will have:

- Completed, tertiary qualifications in event management or have experience working in Corporate Events within a professional services environment
- Events booking software (EMS or equivalent) and client relationship database (Interaction) experience desirable
- Flexibility with working hours
- Strong administration, organisational and time management skills

In addition to this, we're looking for a resilient, self-starter. Someone who is able to work autonomously and is focused on attention to detail and providing an outstanding service to their clients.

The Clients and Markets team

The Clients and Markets (C&M) team is responsible for providing services and advice on client relationship management and marketing, development of tenders and other marketing materials, event management, market and industry research and analysis, media and corporate affairs, legal communications and branding and design.

LI-AS

How to Apply?

Consultant Contact Details

Alexandra Smith, (02) 9353 4446

Accessibility and Inclusion


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