Administrator

Melbourne, VIC, AU, 3000**About North Western Alliance Program**:
North Western Program Alliance (NWPA) consists of three Alliance partners - John Holland, KBR and MTM and the client (LXRP), working together as one team to achieve shared goals.

NWPA has a proven track record with the successful delivery of four level crossing removal projects, several premium stations, three projects currently in delivery and two in development phase.

We’re proud to make a real difference to the lives of people on our program of works and in the communities in which we operate. Our values are Care, Excellence, Creativity and Empowerment.

We are currently looking for an Administrator to join us, supporting Health, Safety & Environment (HSE) based across our Alliance Projects.

**About the Role**:
Whilst you’ll be initially based on the North Western Program Alliance, this is a long-term career opportunity within John Holland.

As an Administrator, your role will be to support both the site team and Health, Safety and Environment management team, by providing administrative expertise and ensuring general site safety is adhered to.

**Responsibilities of the role include;**:

- Act as the single point of contact for all administrative elements of the HSE team.
- Interface with Alliance stakeholders to assist in reporting requirements
- Coordinate and maintain meeting agenda and minutes for regular site HSE meetings.
- Report on incident data (that has been inputted into the incident database - Soteria) with accuracy and timeliness.
- Run regular reports on the status of action items assigned from investigations and leading activities and work with site teams to ensure actions are closed out in Soteria
- Participate in site HSE walks and assist with coordinating and arranging leadership walks with relevant stakeholders (e.g. LXRP, MTW and JH).
- Work closely with Alliance stakeholders (such as Human Resources, Learning & Development, Training and Social Procurement) to improve systems and processes.
- Coordinate and minute Health and Safety Committee meetings. Build and maintain strong working relationships with Health and Safety Representatives (HSR).
- Work to continuously improve fit-for-purpose Health & Safety processes and systems
- Develop and maintain supplier relationships and coordinate procurement of all HSE materials.
- Support RIW Administrator during peak construction periods to undertake compliance checks aligned with MTM Network Requirements
- Assist in the onboarding processes for all HSE personnel
- Coordinate HSE Reporting to assist the team in meeting deadlines
- Actively participate to deliver innovations and improve to current administrative processes
- Support the development and implementation of the Alliance Health and Wellbeing Program
- Coordinate team events and workshops
- Ensure accurate record keeping and maintenance of HSE Documents and Equipment

**To be successful in this key role, you will have;**:

- More than 3 years’ experience as an Administration professional
- Experience in Construction, Rail or Infrastructure preferred but not essential
- Proficient written and verbal communication skills
- Personable and able to influence stakeholders
- Ability to use and and learn new systems. Experience with Microsoft Office required.
- Ability to travel to and work on-site to support our projects (Currently Keon Park, Preston and Glenroy)

**What you’ll get in return;**:

- Join one of Australia’s leading Alliance’s to deliver critical Projects that make a real difference to the lives of people on our program of works and in the communities in which we operate
- Work with and learn from leading industry experts to develop and progress your career
- Deliver innovative, unique and award-winning Projects you’re proud to say “I helped build that”
- A driven and supportive culture that truly lives the NWPA values Care, Excellence, Creativity and Empowerment
- Monthly Reward & Recognition Awards to recognise outstanding employee and team achievements
- Alliance annual ‘A Great Day’ event
- Access to WHEREFIT, a partnership between John Holland and over 400 gyms and fitness studios, to receive exclusive corporate discounts of up to 50% off
- John Holland’s flexible working arrangements. Be part of #HowWeFlex

**As part of the team, you help us deliver on our promise to transform lives.**:
We’ll do all we can to help you develop your skills, and make a difference, right from the start. We have a flexible workplace and focus on all aspects of your physical and mental health and safety. We want you to be with us for the long-term, so providing you with rich career experiences and ongoing development is our priority.

**Job Segment**:Procurement, Operations