Administrator

Location: Melbourne | Western Metropolitan

Job type: Full time / From 27/01/2025

Organisation: Schools (Government)

**Salary**: Salary not specified

Occupation: Other

Reference: 1461001

**Location Profile**:
**Centre Administrator -Sunshine Primary School Early Learning Victoria centre**

Salary band - $53,865 - $65,916

Early Learning Victoria is establishing a new government-owned early learning and childcare centre at Sunshine Primary School. Opening in 2025, this 130-place centre will offer childcare, and Three and Four-Year-Old Kindergarten, eventually transitioning to include Pre-Prep.

The Centre Administrator is being recruited ahead of the centre's opening to support crucial establishment activities, including centre communications, and setting up operational systems and processes.

**Role Purpose**:
**Key responsibilities**
- Work with Early Learning Victoria central office to prepare the centre for opening in 2025.
- Provide information and support to families regarding enrolment, orientation and general operations of the centre.
- Build and maintain strong relationships with families, colleagues, suppliers and Early Learning central team.
- Data entry into the Child Care Management System, payroll systems and reporting.
- Process payments.
- Answer and direct telephone calls, ensuring prompt and professional responses to all inquiries.
- Monitor centre security, including at entrances and exits.
- Perform various administrative tasks as required, including communications, team planning, and accepting deliveries.
- Operate in accordance with regulations and Early Learning Victoria policies and procedures.

**Capabilities**:
**Administration -**Performs day-to-day administrative tasks including enrolment processing and support, Child Care Subsidy management, payment processing, staff onboarding, rostering and payroll, record keeping, inventory, maintenance, orders, and deliveries. Confidence in using administrative software and systems.

**Compliance and Child Safety -**Operates according to the requirements of the Education and Care Services National Law and Regulations, National Quality Standards (NQS), Child Protection and Child Safe Standards, approved Frameworks, and Early Learning Victoria policies and procedures. Ensures adherence to relevant financial and compliance frameworks and policies to maintain high standards of financial integrity and operational compliance.

**Personal Attributes -**Demonstrates the Victorian Public Sector Values of responsiveness, integrity, impartiality, accountability, respect, leadership and human rights.

**Organisational Skills -**Excellent time management and ability to prioritise tasks effectively. Uses problem solving skills to complete administrative tasks, maintain accurate records, and ensure the service operates efficiently. Strong problem-solving abilities to identify challenges and implement effective solutions.

**Financial Management Skills -**Demonstrates financial acumen and a strong commitment to following policies, procedures, and financial compliance. Assists in managing financial operations, ensures accurate and timely financial reporting, stringent compliance with all regulatory requirements, and follows best practices.

**Selection Criteria**:
**Criteria 1**: Demonstrates the skills and experience to fulfill the Role Requirements of Administration, Compliance and Child Safety and Communication.

**Criteria 2**: 'Personal Attributes - please see the Capabilities section above for more detail.

**Criteria 3**: 'Organisational Skills - please see the Capabilities section above for more detail.

**Criteria 4**:'Financial Management Skills' - please see the capabilities section above for more detail

**EEO AND OHS Commitment**:
**Child Safe Standards**:
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
**DE Values**:
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
**Conditions of Employment**:
Applicants requiring adjustments can contact the nominated contact person.

Applications close 11:59pm on Thursday 16 January 2025

**Who May Apply**:
**Experience required will include**
- Previous experience working in an administration, with exposure to the early childhood sector preferred.
- Experience in financial rep