Executive Assistant

APS 4 - $74,882 - $81,521 per annum plus superannuation
- International Environment, Reef and Oceans Division
- Canberra, ACT

**Who we are**
The International Environment, Reef and Oceans Division leads and influences Australia’s engagement on a range of environment-related international agreements and treaties including those relating to oceans, wildlife trade and migratory species and oversees a range of Pacific environment programs. The division contributes to the protection and sustainable management Australia’s wildlife, oceans, marine and migratory species and the Great Barrier Reef. The division comprises the International Environment Branch, Great Barrier Reef Branch and Oceans and Wildlife Branch.

The Great Barrier Reef Branch leads the development of policy and manages programs for the sustainable management and enhancement of the Great Barrier Reef, including through the Reef 2050 Plan and Reef Trust. The Branch engages with stakeholders and collaborates with partners to design and implement best practice programs and initiatives that deliver the government’s outcomes for the Great Barrier Reef, including addressing poor water quality, the impacts of fishing on protected species and improving the resilience of Reef ecosystems. The Branch works closely with scientists and regulators to deliver programs and to support the operation and management of sustainable and trusted fisheries. The Branch works to ensure Aboriginal and Torres Strait Islander interests are supported through partnerships that deliver practical and enduring outcomes for First Nations people, as the custodians of the Reef and its catchment.

**The Job**
You will provide comprehensive administrative support to Senior Executives, by undertaking a wide range of duties which may include:

- diary management and coordination including scheduling appointments and organising travel,
- providing high quality administrative assistance in collating papers and folders for meetings attended by the Senior Executive that you will assist,
- arranging meetings and organising logístical arrangements (room bookings, refreshments and escorting external stakeholders),
- liaising with various stakeholders of all levels including the Minister’s Office and providing assistance with general enquiries,
- coordinating and reconciling Senior Executive finances,
- assisting the Divisional executive group as required (monitoring telephones to ensure core business hours are covered),
- providing other general administrative support functions as required.

**Please note**: A merit pool list will be established and will be utilised as vacancies become available. The merit pool is valid for 18 months from date of advertisement.

**What we are looking for**
**Knowledge and experience**
The position has frequent contact with a wide range of internal and external clients. It is essential that the Executive Assistant has a strong customer service focus and the willingness and flexibility to respond to, and assist with, issues and work across a wide range of tasks. Experience in managing a Senior Executive office in the public or private sector or providing high level administrative support in a fast paced environment, is therefore highly desirable.

**Skills and capabilities**
The successful applicants will have:

- well developed organisational and communication skills with the ability to work across and support multiple work areas,
- attention to detail with the ability to respond positively to changes in business requirements,
- the ability to establish strong working relationships with stakeholders working across different locations and work as a supportive team member,
- the ability to assess information and use good judgement to meet stakeholder needs,
- the ability to act professionally and display the behaviours in line with the APS Values and Code of Conduct.

**Eligibility and other requirements**
**Citizenship** - To be eligible for employment with the Department of Climate Change, Energy, the Environment and Water you must be an Australian citizen.

**Security Clearance** - This position requires a **Baseline Vetting** security clearance. You will be required to obtain and maintain a clearance at this level.

**Pre-employment Check** - Your suitability for employment will be assessed through a pre-employment screening process. This process includes a requirement to undergo and satisfy a National Police Check, referee checks, character clearance and where required a pre-employment medical assessment, specified mandatory qualification(s) validation and a probation period of 6 months.

**For additional information, please read the Job Description below.