Accounts and Administration Officer

**Who You Will Be Working With**:
Element Shopfitting is a highly respected construction company based on the Gold Coast. We offer a comprehensive range of building services for clients in the hospitality, retail, and commercial sectors across Australia. We are known for our quality and innovative approach to shopfitting and renovations.

**What You Will Be Doing**:
Due to ongoing growth, we are looking for an experienced **Accounts & Administration Assistant** to join our team at our Burleigh Heads office. You will work closely with our management team to support the completion of projects, including overseeing the legal, financial, and administrative aspects, ensuring everything is executed efficiently and in a timely manner. This is a key role within the team, providing a balance of office administration, bookkeeping, and project coordination.

In addition to supporting the administrative side of our projects, you will also assist with general bookkeeping duties such as invoicing, tracking payments, and reconciling accounts, ensuring that financial records are kept up to date and compliant.

**Key Duties**:

- General bookkeeping tasks, including managing accounts payable/receivable and reconciling financial records
- Manage invoicing and billing for projects, including tracking payments and preparing final accounts
- Ensure accurate and up-to-date data entry for tracking costs on each project
- Assist with contracts to ensure they comply with all legal and regulatory information
- Work closely with project managers and supervisors to ensure smooth project execution
- Prepare and maintain project documentation including safety manuals and handover packs
- Handle purchase orders, progress and variation claims
- Follow up with project managers and supervisors to ensure certifications and relevant documentation are received
- Communicate with customers regularly to update and address any project requirements or concerns
- Proactively participate in meetings to support project objectives and outcomes
- Review and draft construction contracts, including subcontracts, purchase orders, and change orders
- Manage contract close-out processes and ensure final payments and releases are received
- Assist with general business administration as required

**What Are We Looking For?**

Ideally, you will have:

- At least 3 years of experience in a similar administrative or accounting role, ideally within the construction industry
- Strong experience in bookkeeping and invoicing duties
- Knowledge of accounting software (Xero preferred) and proficiency in Microsoft Excel
- Strong organisational and time-management skills, with the ability to handle multiple tasks efficiently
- High level of attention to detail and accuracy, especially when it comes to financial records
- Ability to adapt and remain flexible in a fast-paced environment, with a willingness to learn and grow
- Experience using Buildxact (preferred but not essential)
- Excellent communication skills, both written and verbal

**What’s in It for You?**

Element Shopfitting is committed to providing a work environment you can be proud of and one you want to come into every day
- Friendly, supportive team and workplace culture
- Flexible part time hours, initially equating to 20-25 hours per week over 3-4 days, with potential to become a full time role if desired
- Opportunities for career growth and development
- Regular team events and celebrations

**Thinking You’d Like to Join Our Team?**

**Job Types**: Part-time, Permanent, Casual

Pay: $24.64 - $34.69 per hour

Expected hours: 20 - 25 per week

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

**Experience**:

- accounting/booking: 2 years (preferred)
- Administration: 1 year (preferred)

Work Authorisation:

- Australia (preferred)

Work Location: In person

Expected Start Date: 07/01/2025