Administration Officer

16 hours ago

Sydney, Australia Botanic Gardens Australia and New Zealand Full time

About the role

Administration Officer (Part Time, 16 hrs/week)

12-month contract with possibility of renewal

The Administration Officer is the primary point of contact for members and stakeholders and provides essential administrative support across general operations, finances, governance, and member services. You will work closely with the CEO to:

- manage member and donor records and databases
- manage organisational inboxes and respond to member queries professionally and promptly
- onboard new members
- coordinate invoices, remittances, and liaise with our accountants as needed
- assist with governance including reporting to ACNC and Board and subcommittee meetings
- support policy upkeep and operational administration
- coordinate it and digital support
- support marketing and member communications
- help create tools and processes that improve efficiency and member experience
- perform other administrative tasks to support the team and organisation as required.

About You

We are looking for someone who is:

- organised and detail-oriented, with excellent time management skills
- proactive, able to take initiative and work independently while meeting deadlines
- an effective communicator, confident in liaising with members, stakeholders, and colleagues professionally
- experienced in relationship management (e.g. managing member or customer records and communications)
- tech-savvy, with a willingness and aptitude to learn new systems and tools quickly
- flexible and collaborative, with a commitment to supporting team goals and organisational objectives.

Essential Skills and Experience

Strong written and verbal communication skills
Excellent organisational and administrative skills, with attention to detail
Ability to manage multiple tasks and prioritise effectively
Confidence using Microsoft Office suite and cloud-based collaboration tools (e.g. SharePoint, Teams, or Google Workspace)
Experience managing databases or member records systems (CRM or similar)
Commitment to professional integrity and confidentiality.

Desirable Skills
- Experience with WordPress website management
- Experience with Xero accounting software
- Familiarity with Canva or basic design tools
- Experience in not-for-profit administration or membership-based organisations
- An interest in botanic gardens, horticulture, conservation, or environmental organisations.

Role Details
- Part time: 16 hours per week
- Contract: 12 months, with the possibility of renewal
- Location: Flexible within Australia, remote work supported
- Reports to: CEO

Why Join BGANZ?
- work for a respected peak body supporting botanic gardens and plant conservation
- flexible, supportive work environment within a small, passionate team
- opportunity to build skills across membership, finance, and governance administration.

Position Description : Administration Officer PD

Additional Attachment : Administration Officer July 2025

PBA3

Profession: #Administration_and_Office_Support
Sector: #Conservation_and_Environment

  • Administration - Administration Officer

    2 weeks ago

    Sydney, Australia United Workers Union Full time

    ADMINISTRATIVE SUPPORT OFFICER (GLEBE) UNITED WORKERS’ UNION The United Workers Union is seeking a highly motivated Administrative Support Officer based in Glebe, NSW. ABOUT UNITED WORKERS’ UNION United Workers’ Union is a powerful member-led union whose sole purpose is to serve the collective interests of members in workplaces and communities by...

  • Office Administrator

    2 weeks ago

    Sydney, Australia CareCone Australia Full time

    Carecone Australia is urgently scouting for an **Office Administrator.** **Location**: Sydney, NSW **Employment Type**: 6 months Contract (fixed term contract) **Job description**: As the Office administrator, you will be responsible for providing a high level of administrative support for smooth business operations. **Your Duties** - Coordinating office...

  • Office Administrator

    2 days ago

    Sydney, Australia Charterhouse Full time

    Office Administrator - Permanent role! - Sydney CBD/Hybrid role offering 1 day work from home per week - $70k - 75k package, depending on experience - Collaborative culture! - Global Accounting and Advisory Firm! My client, a Global Accounting and Business Advisory firm, located in Sydney CBD, are seeking an experienced Office Administrator to provide...

  • Administration Officer

    1 week ago

    Sydney, Australia Act for Peace Full time

    About the role The Administration Officer is a newly created position that will report to the Head of Operations (HoO) and will play a critical role in supporting our team to ensure that the needs of our employees are met in a timely and efficient manner. The Administration Officer will provide diary management for the CEO and support the HoO with...

  • Office Administrator

    2 weeks ago

    Sydney, Australia Collar Group Full time

    **Office Administrator role with Collar** We are seeking proactive and detail-oriented Office Administrator to join our team to provide a wide range of administrative and support services to ensure the smooth operation of the Sydney Office. - Casual contract - suitable for WHV holders! - Monday - Friday (8am - 5pm, with a 3pm finish on Fridays) **The...

  • Office administrator

    2 weeks ago

    Sydney, New South Wales, Australia Venture air conditioning Full time $60,000 - $80,000 per year

    About the role As an Office Administrator at Venture air conditioning, you will be responsible for providing comprehensive administrative support to ensure the smooth running of our office in Liverpool, NSW. This full-time role is integral to the day-to-day operations of our organisation and will see you collaborate closely with the broader team.What you'll...

  • Office Administrator

    1 week ago

    Sydney, Australia HAYS Full time

    Office Administration role now available! **Your new company** I am currently recruiting for a permanent, full-time Office Administration role within a construction company based in the Sydney CBD. This construction company specialises in commercial fitout, makegoods and building upgrades. This company is now seeking a highly motivated individual to join...

  • Office Administrator

    4 days ago

    Sydney, Australia Capstone Full time

    21 hours a week over three days - General office administration duties - Immediate start The Office Administrator is responsible for ensuring the smooth running of the office by performing various administrative and operational tasks. This includes maintaining cleanliness, managing supplies, and assisting with day-to-day operations. **Key...

  • Office Administrator

    2 weeks ago

    Sydney, Australia Kennedy Reid Full time

    Central CBD location, in a stunning office space with onsite amenities - Enjoy a supportive and diverse team environment - Opportunity for progression and development within a global Fortune 100 business **The Company** My client offers specialty and commercial line insurance and reinsurance across Asia Pacific. Fantastic opportunity to join a focused,...

  • Office Administrator

    2 days ago

    Sydney, Australia Anton Murray Consulting Full time

    Sydney- Ancillary Areas- Contract or TemporaryOur client is a global investment manager seeking an Office Administrator for a short term contract starting in early January 2020. **Responsibilities**: - Book lunches, conferences and seminars as requested - Book domestic and international flights - Answer reception phone and transfer to appropriate person -...