Facilities Administration Assistant

6 days ago

Sydney, Australia VenuesLive Full time

**Facilities Administration Assistant**

VenuesLive proudly manages Accor Stadium and CommBank Stadium including as exclusive catering services provider. VenuesLive also provides catering services to suburban stadiums, sporting venues and at various other special events.
VenuesLive is looking for an Administration Assistant to join our Asset Management team. Reporting to the Facilities Manager, the successful applicant must be a flexible, highly organised team player with strong administrative skills and a general knowledge of asset maintenance. It is essential that you are an excellent communicator with the ability to manage internal and external relationships and expectations.
The key responsibilities of the position are:

- First point of contact for all Facilities related issues and enquiries.
- Operate the Asset Management Helpdesk.
- Assist with the coordination of venue repairs and maintenance by allocating, tracking and reporting on maintenance work orders.
- Assist with contractor management of assignment disciplines.
- General administrative duties including processing invoices.
- Coordinate annual stocktakes.
- Undertake building inspections pre and post events and functions.
- Coordinate event administration requirements for the Asset Management Department.
- Provide administrative support to the Asset Management department.

The key skills and attributes required are:

- Previous experience in a similar role preferred.
- Excellent communication and administrative skills.
- Ability to work on multiple tasks at the same time.
- Competency in Word, Excel and Outlook and experience with a computerised maintenance management system an advantage.
- Good understanding of occupational health, safety and environmental requirements.

In addition to the above criteria, attention to detail, enthusiasm, an eagerness to learn, ability to work as part of a team, high levels of energy, willingness to work flexible hours in line with the requirements of Accor Stadium and CommBank Stadium’s event schedules (which includes weekend work) and a positive ‘can do’ attitude, is what is required to successfully undertake this position.

  • Facilities & Services Coordinator

    4 days ago

    Sydney, New South Wales, Australia MPG Facilities Pty Ltd Full time $60,000 - $80,000 per year

    MPG Facilities are seeking a Facilities & Services Assistant who can bring together strong customer service, administration, and problem-solving skills to manage both preventative and reactive maintenance works.This is a fast-paced role with a high volume of work, so organisation, attention to detail, and the ability to think on your feet are essential.Based...

  • Facilities Team Administrator

    1 week ago

    Sydney, Australia ING Group Full time

    Facilities Team Administrator This position requires a strong, competent administrator who has at a minimum intermediate Word and Excel skills, strong numerical & communication skills and attention to detail A strong Client Service focus is essential, and previous Facilities experience is not necessary but would be viewed favourably. The primary...

  • Facilities Administrator

    9 hours ago

    Sydney, Australia Sodexo Full time

    **Job Description**: **Do you have a passion for coordinating Corporate onsite floor Facilities mixed with providing exemplary customer service? If so, we want you to join our team!** As an experienced Facilities Administrator you will ensure the client team have all they need to operate their business from a warm reception, well stocked stationery &...

  • Facilities Assistant

    1 week ago

    Sydney Central Business District, Australia HAYS Full time

    Leading service provider looking for a Facilities Assistant. **Your new company** Leading provider of management and hospitality services to venues and events. The company operates the iconic Accor stadium and CommBank Stadium and you will be reporting to their Facilities Manager, supporting the Asset Management Team. **Your new role** As the Facilities...

  • Facilities Administration Coordinator

    6 days ago

    Sydney, Australia CBRE Full time

    **Facilities Administration Coordinator** **Job ID** - 228950 **Posted** - 16-Jul-2025 **Service line** - Advisory Segment **Role type** - Full-time **Areas of Interest** Administrative, Facilities Management **Location(s)** Sydney - New South Wales - Australia - **Work with an iconic national client across a high-profile property portfolio**: - **...

  • National Facilities Administrator

    2 weeks ago

    Sydney, Australia TAL Full time

    Company Description Welcome to This Australian Life. From the millions of Australians we protect, to those that make it happen every day at TAL, people really are what we’re all about. We want to grow with you. Achieve with you. And support you to do your best work. That's why we're focused on developing leadership, promoting diversity, rewarding...

  • Fleet & Facilities Administration Officer

    4 weeks ago

    Sydney, New South Wales, Australia dnata Full time

    Fleet & Facilities Administration OfficerJoin to apply for the Fleet & Facilities Administration Officer role at dnataFleet & Facilities Administration Officer1 day ago Be among the first 25 applicantsJoin to apply for the Fleet & Facilities Administration Officer role at dnataHead Office - SydneyThere is nothing quite like the buzz of the Airport and as a...

  • Facilities Administration Coordinator

    4 days ago

    Sydney, New South Wales, Australia CBRE Full time $60,000 - $80,000 per year

    Start your career in Property with a premium national client; Charter HallJoin a supportive, fast-paced team with clear career progression to Facilities ManagerGlobal brand with training, benefits and flexibility in the way you workAt CBRE, we're more than a global real estate leader—we're trusted advisors, change-makers and proud partners to some of...

  • Assistant Facilities Manager

    2 weeks ago

    Sydney, Australia Aurex Group Limited Full time

    Sydney Based - Career Progression - A Grade Commercial Assets **Company** Our client is seeking an Assistant Facilities Manager to provide world class property management to key internal stakeholders and external service providers. The Facilities Manager will assist with managing the day-to-day operations of our premium A grade facilities, including the...

  • Facilities Assistant

    2 weeks ago

    Sydney, New South Wales, Australia Powerhouse Full time $60,000 - $80,000 per year

    Facilities Assistant 3/4Full Time, Temporary up to 4 yearsPowerhouseThis role provides day-day financial, administrative, governance, records, asset management and business support to the Facilities and Asset Management department, utilising and optimising systems including AI to deliver department and organisation objectives.About PowerhouseThrough the...