Contracts & Business Support Officer (V24/9306)

The primary objective of the position is to improve the effectiveness and transparency of
contract management and procurement practices within the Resource Recovery & Waste
Services Branch.

The primary focus areas of the position are to:

- Assist in the supervision and administration of the Council’s Kerbside Resource

Recovery Contracts;
- Assist in the procurement, supervision, and administration of the operational contracts,

including but not limited to:
o Material processing contracts;
- Material transport contracts;
- Minor works contracts;
- Service and maintenance contracts; and
- Replacement plant hire contracts.
- Assist in the development and management of Branch business systems and

reporting.

**RELATIONSHIPS
**Reports to**: Business Support Coordinator

**Reports to**: P00772

**Staff Responsibility**:Nil

**Key Internal Relationships**:Resource Recovery & Waste Services Teams;
Sustainability and Waste Team; Strategic Procurement and
Finance Staff

**Key External Relationships**:

- Contractors
- Consultants
- Staff from other Councils and Waste Facility Operators
- Peer industry groups and associations

**_Officer
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**KEY RESPONSIBILITIES
- Actively develop and implement measures to help Council deliver its sustainability

goals.
- Work closely with senior operational staff on a day-to-day basis, assisting in the

management of several large multi-million-dollar contracts and various smaller
contracts.
- Assist in the development, preparation and administration of project/contract

documentation including briefs, specifications, and contracts.
- Assist in the supervision of, and administer, contracts and contractors/consultants

engaged on specific, and ongoing projects and services.
- Update and maintain the Procurement and Contract Register
- Paying invoices
- Conduct periodical audits on invoices against statistical data. Investigate and address

any anomalies as they arise.
- Organise and coordinate contract administration meetings with external contractors

and internal service providers.
- Manage all correspondence and record keeping related to the administered contracts,

including meeting agendas and minute taking/production/distribution.
- Monitor and report on adopted budgets for projects, services, and individual contracts.
- Manage contract statistical data and provide regular reports.
- Assist the Business Support Coordinator and other Program Leaders within the

Service to develop strategic recommendations related to the ongoing operation and
management of Council’s resource recovery and waste assets and services.
- Liaise with relevant Council staff, consultants, contractors, state government agencies

and authorities as necessary.
- Keep up to date with technological, legislative, and other changes affecting the

operations and responsibilities of Council’s Resource Recovery and Waste Service.
- Investigate and report on funding, including grants, for projects related to Resource

Recovery and Waste Services & asset management.
- Actively participate in regular Section/Branch meetings with other team members and

represent the Section/Branch/Council at internal and external meetings and functions
as required, including out of normal working hours.
- Respond to and resolve Customer Service Requests as required.
- Prepare correspondence and reports (including Council Reports) as required/directed.

**Special Conditions:
**- This position is based at BMCC Springwood Depot.
- This is a full-time position; however, consideration may be given to job sharing, if

deemed appropriate.

**Guiding Principles
- We act as one organisation responding to the changing needs of our community while

protecting and enhancing our World Heritage environment
- We are strategy led, driven by our Community Strategic Plan with clear priorities and

focus
- We are service focused we continuously improve service provision and provide

excellent customer service
- We collaborate and work together to achieve our outcomes

**_Officer
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- We ensure safety and well-being is at the centre of our organisation, operations and

culture for our employees, our community and our environment
- We are a socially, environmentally and financially sustainable organisation, living

within our means, ensuring best value resource allocation
These Guidelines complement the Council’s adopted Values of: Work Together; Work
Safe Home safe; Service Excellence; Value for Money; Trust and Respect; and,
Supporting Community

**Workplace Health & Safety**

Ensure compliance with WHS obligations and responsibilities as outlined in Councils
policies and procedures and under the relevant WHS legislation. These include but are
not limited to identifying potentially unsafe situations or work practices and notifying your
Supervisor or Manager (or the Health, Safety Manager/Area Safety Representative);
never performing a task that you believe is dangerous or for which you do not have the
experience, or have not received