Executive Assistant

2 days ago

Brisbane, Australia MinterEllison Full time

**Location**: Brisbane

**Contract Type**: Permanent

MinterEllison is one of Australia’s largest independent law and consulting firms. With a heritage of almost 200 years, we are known for our excellence, and our authentic and enduring relationships with our clients, our people and our communities. Clients seek out MinterEllison to help them solve complex problems every day. We do this by our full-service legal offering and complementary consulting offering.

We offer opportunities to work on industry-leading mandates for top-tier clients, while being part of a high-performing and collaborative team that values excellence, diversity of thought, curiosity, and inclusion. We value our people and empower them to achieve their ambitions - with the support, trust and autonomy to grow their careers in meaningful ways.

**Your role**

An exciting opportunity exists for a Legal Executive Assistant to join our Insurance & Corporate Risk team, providing dedicated support to our Public Law practice. In this role, you will provide high-level assistance to a team of senior legal professionals known for their expertise, dedication and collaborative approach. You will be part of a supportive environment, working closely with other Legal Executive Assistants to ensure seamless day-to-day operations and contribute to the team’s overall success.

We are looking for someone who is enthusiastic, proactive and a self-starter.

As a key member of the team, your main responsibilities will include:

- high volume file management including file opening, filing and serving court documents;
- reviewing weekly rosters and assisting with task allocation;
- extensive diary management including organising meetings and sending calendar appointments for court listings;
- downloading and receipting client and tribunal files;
- using online portals to monitor and file documents with Courts and Tribunals;
- drafting correspondence, document production and amendments including use of precedents;
- arranging summons requests;
- processing invoices for third party payors;
- database management and coordination;
- updating Excel spreadsheets and producing fortnightly and monthly reports;
- performing general administrative tasks such as photocopying, posting, arranging couriers and delivering briefs to counsel as required;
- reconciling monthly AMEX/Visa expenses;
- occasionally arranging travel through TravelEdge.

**What you need**
- excellent prioritisation and organisational skills;
- resilience and a strong commitment to excellence;
- self-motivation and the ability to work in a highly collaborative team environment;
- ability to work under pressure and manage competing priorities and deadlines;
- a team orientated mindset with a focus on building strong working relationships;
- high level of accuracy and attention to detail;
- initiative and a genuine desire to contribute to team success.

**How to apply

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