Receptionist

21 hours ago

Melbourne, Australia Thales Full time

We’re inventing the future, right here, right now, at Thales. We design the critical security solutions of tomorrow by combining the curiosity to explore, the intelligence to question and the vision to create. Together we solve complicated problems by combining our experience in the market with our leading research and development capabilities.

The Main Receptionist is responsible for:

- Answering and distributing all incoming calls in a timely manner
- Maintaining Internal Phone Lists.
- Maintaining meeting room system in conjunction with HR re: Off Boarders.
- Franking Mail.
- Distribution of mail to all TAC tenants.
- Coordination parcel posts through authorised freight handlers
- Issuing of access passes for all visitors, contractors
- Meeting and greeting an array of clients, customers both nationally and international
- Managing inventory levels front of house stationary
- Maintaining the cleanliness of the Reception and surrounding environs
- Coordination of Social Club benefits (Movie Tickets) etc.
- Receiving and coordinating of catering with EA, PA’s etc.
- Support for Travel Coordination

Other Administrator duties are as follows:

- Provide an efficient and prompt service to both internal and external customers, hospitality for corporate managers.
- Office administration support for corporate managers
- Maintain and manage meeting bookings at the request of corporate managers
- Accurate and timely word processing reports for corporate managers as required.
- Arrange travel requirements for corporate managers
- Assist with reconciliation of business travel accounts for corporate staff as required
- Preparation and coordination of corporate archiving as required

Wellbeing matters at Thales, and where possible we encourage flexible working.

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