Administrative Assistant

**Company Description**:
Join a trusted subsidiary of a global trading company, specializing in the import and distribution of a diverse range of food products and beverages. They focus on the Australian market, catering to the needs for Asian food products of restaurants, retailers, and wholesalers nationwide. Leveraging the global network, they deliver exceptional sourcing, logistics, and customer service, ensuring the highest quality products for their clients.

**Position Summary**:
Are you a proactive and organized administrative professional with excellent communication skills in both Japanese and English? If you have a keen eye for detail and enjoy working with data, we have a fantastic opportunity for you In this role, you will play a vital role in facilitating communication and coordination between our international teams and our client. As a key player in our organization, you'll have the chance to contribute to our continued success through your dedication to precision and passion for maintaining efficient operations. Join us and become part of a dynamic team where your expertise and dedication will be instrumental in shaping our future growth.

**Responsibilities**:

- Assist the Managing Director's across multiple time zones.
- Assist in managing and controlling annual and mid-term budgets by providing progress reports and analysis.
- Collect accurate data and make necessary corrections to ensure data integrity.
- Prepare comprehensive reports for internal business meetings.
- Maintain accurate records and documentation related to food trading transactions, contracts, shipments, and financial data
- Provide exceptional customer support to clients, partners, and vendors, addressing inquiries and resolving issues
- Coordinate virtual and in-person meetings, prepare meeting agendas, and take meeting minutes
- Assist in basic financial tasks such as invoice processing, expense tracking, and budget monitoring
- Provide administrative support for various projects, ensuring tasks are coordinated and progress is tracked

**Qualifications and Skills**:

- Business-level proficiency in both Japanese and English languages.
- 3 years of business experience, preferably in the operations or administration.
- Advanced skills and in-depth knowledge of MS Office, with a specialization in MOS Excel(pivot table, Vlookup....).
- Strong team player capable of interacting with individuals at all levels of the organization.
- Excellent communication, influencing, presentation, time management, and organizational skills.

**What's in it for you?**
- Join a dynamic and rapidly expanding business, offering exciting opportunities for growth and advancement.

**About World Mode Australia**:
At World Mode Australia, our mission is to match you with your dream job. As a subsidiary of World Mode Holdings Global, we work with clients throughout the APAC region. As a human resources and recruiting agency based in Sydney, Australia, we are dedicated to helping individuals like you find rewarding employment opportunities across various industries.

With a network of over 1500 clients, we have access to a wide range of exciting positions that could be a perfect fit for you. We understand that finding the right job goes beyond matching skills and qualifications. That's why we take the time to understand your unique aspirations, values, and career goals.

**Earn $300 by referring someone to us who is looking for a job. If we, World Mode Australia, find them a new job, you'll receive the reward**

**Salary**: Up to $65,000.00 per year

Application Question(s):

- Will you be able to commute to the office in Silverwater by your own car?

**Experience**:

- Administration: 1 year (required)

**Language**:

- Japanese (required)

Licence/Certification:

- Driver Licence (required)

Work Authorisation:

- Australia (required)

Work Location: In person