Project Administrator

1 week ago

Silverwater, Australia ADE Consulting Full time

**Project Administrator**

ADE Consulting Group is an established environmental, geotechnical, health and safety services consultancy offering expertise in a broad range of engineering and consulting services. We are currently experiencing an exciting period of growth and change. As part of this growth, we are looking to expand the range of services we offer to our clients, and we are seeking exceptional and experienced Project Administrators to join our NSW team.

Reporting to the Business Unit Coordinator and working with the project delivery team, this position is permanent full time, operating from our head office in Silverwater.

**Key Purpose and Function**:

- Responsible for project coordination and administration.
- Support the execution of multiple projects from contract to completion and coordination of new projects under development.
- Assist the project managers with administrative functions and processes, and day-to-day activities.
- Establish and maintain positive relationships and ongoing communications with all relevant stakeholders including customers, internal team members, trades and vendors.
- Ensure documentation is maintained throughout the length of the project lifecycle.
- Issue purchase orders, maintain their status and shipping tracking information for multiple projects.
- Communicate plans, actions, risks, and issues with key stakeholders.

**Knowledge & Skills**:

- 2+ years of experience as a Project Administrator in construction or engineering projects
- Working knowledge of Deltek on a large commercial scale is highly advantageous.
- Self-starter, highly organised, resourceful, and comfortable working in an agile environment.
- Excellent written and verbal communication skills with strong commercial business acumen to proactively engage with key stakeholders.
- Detail-oriented with a strong sense of personal responsibility and ownership of work products.
- High degree of effectiveness working in a collaborative and open culture of cross-functional teams.
- Proficient in MS Office suite, data management, and reporting.

**Abilities**:

- Strong communication, presentation, and negotiation skills.
- Ability to develop and maintain strong relationships with external vendors.
- Ability to simply summarise, manage, and solve issues and report to relevant stakeholders.
- Ability to effectively coordinate and handle, under pressure, multiple tasks with a high degree of independence and professional judgment to meet or exceed project key performance indicators.
- Ability to prioritise tasks and juggle competing deadlines effectively.
- Understanding of all aspects of the project, including procurement, and schedule to achieve project success an advantage.
- Demonstrated ability to read, interpret, and manage contractual documents, specifications, bids, and recommend changes or additions.
- Experience working with clients in a rapidly evolving environment and developing creative solutions to meet conflicting needs.

**You will also**:

- Be customer service focused
- Be punctual and reliable, have a positive "can-do" attitude and work ethic, are flexible and adaptable, and you work well independently and as part of a team

**What's in it for you?**
- Competitive salary
- Silverwater location
- Social events in the office
- Staff referral program
- Annual Performance reviews/Remuneration reviews
- Flexible WFH Program
- Bonus opportunities

No agencies at this time

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