Administration Officer

About the Department of Education
The Department of Education (DoE) is committed to delivering responsive services focused on equity and excellence to Queenslanders and their communities. We promote equity and excellence by our commitment to respect, protect and promote human rights.
About West End State School
West End State School (WESS) is part of a vibrant, close-knit community situated close to Brisbane's CBD and the cultural precinct of South Bank.
Our school's vision to 'Empower a generation to positively impact the world' drives us in everything we do. We have a passionate and committed staff, who ensure that every student has the opportunity to reach their full potential. We use evidence-based, high-yield teaching strategies to engage our students in all areas of the curriculum. Ensuring our students feel safe and supported is central to our work.
About the Role
This role will primarily be assisting with school Finance. The role may include (but not limited to):

- Assist in the development and delivery of systems and processes that contribute to the achievement and enhancement of outcomes through improved financial and resource management, the provision of best practice services, systems and policies, and the provision of professional analysis and advice.
- Perform the day to day management of the school's financial activities, including identifying problems, negotiating with program managers, conducting research, seeking advice and recommending solutions.
- Identify alternative options for managing the school/college financial resources and assist the Business Manager to determine appropriate courses of action.
- Undertake and process allocated work in accordance with legislative, policy and procedural requirements.
- Provide a range of financial administrative activities and operations including the provision of data entry, maintain financial registers, and providing computing and clerical support for the effective operations of the office.
- Ensure that all accounts are paid and recovered in a timely and accurate manner and provide advice on financial matters.
- Process invoices, purchase orders, corporate card and charge accounts into the OneSchool system in an accurate and timely manner.
- Assist with regular budget reviews and provide program managers with budget and purchasing information.
- Perform reconciliations of school Corporate Cards, Bank reconciliations and monthly Business Activity Statements.

**Responsibilities include**:

- Monitor financial activities to ensure compliance with legislation, departmental policies and standards within the school.
- Under the guidance of the Business Manager coordinate school financial purchases and activities ensuring the delivery of a range of quality and efficient services.
- In accordance with departmental policy and procedures posses knowledge on a range of financial matters, including school financial reporting, budget management, procurement management, banking, accounts receivable and payable processing, debt collection.

The Administration Officer reports to the Principal or nominated delegate.
**Interested? To Apply**:

- Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history)
- Attach a 2-page response to the How you will be assessed section of the attached role description.

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.
Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.
Applications from recruitment agencies will not be accepted.
When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.
Salary rate shown is reflective of full-time (1.0 FTE).
The Department of Education is a family inclusive workplace. Click here to find out more about our Inclusion and Diversity strategies.This work is licensed under a Creative Commons Attribution 3.0 Australia License.