Portfolio Coordinator

Prime opportunity to join ePMO department at Swinburne University.
- Permanent, full-time position in a central Hawthorn location.
- HEW 7 + 17% Super. Staff benefits include hybrid work and discount study fees.

**About the Role**

Swinburne’s ePMO plays a strategic role in partnering with the business to deliver programs that align with the University’s 2025 vision — people and technology working together to build a better world. The ePMO supports this vision by driving investment portfolio planning, project delivery, performance measurement, and lifting enterprise capability.

The Portfolio Coordinator, reporting to the Director of the ePMO, supports change across the University by coordinating the project portfolio, managing the PPM tool and SharePoint, delivering data analysis and reporting, and contributing to the enhancement of project management frameworks and processes.
This role requires collaboration with a range of stakeholders and a focus on building strong relationships to support change and uplift team capability.

To learn more about the role please click on the attached PD.

**About You**

To be suitable for this role you will need to have experience in the below key accountabilities:

- Demonstrated experience and knowledge in Project Management Office (PMO) practices and processes including delivery methodologies such as PRINCE2, MSP, SCRUM, lean.
- Quality reporting and analytical skills demonstrated through quality portfolio level reporting and executive dashboards.
- Strategic Influencing and stakeholder management skills.
- Excellent communication skills in verbal, written and presentations.
- Flexible & Agile Mindset - Flexible in approach, thinking and able to deal well with change. Ability to work autonomously and/or as part of a team.
- Stakeholder Management - Demonstrated outstanding stakeholder management skills with a willingness to go out of their way to ensure that the stakeholder is satisfied.
- Demonstrated high-level interpersonal skills, including the ability to liaise effectively with a wide range of internal and external people, and maintain confidentiality.
- Teamwork - strong team player and ability to work collaboratively to form a highly productive EPMO team.
- Proven ability and skills in the use of Microsoft Office software packages including MS Word, PowerPoint, Excel and MS Project.

**About Swinburne University of Technology**
Swinburne’s strategy draws upon our understanding of future challenges. We choose to build Swinburne as the prototype of a new and different university - one that is truly of Technology, of Innovation and of Entrepreneurship. We are committed to a differentiated university proposition in education and research.

**To Apply**
Please submit your CV and cover letter addressing your suitability for this position.
To review the Position Description and to apply, please scroll down to the bottom of the page.
If you are viewing this advert from an external site, please click ‘apply’ and you will be redirected to Swinburne’s Jobs website to access the Position Description at the bottom of the page.

**Applications will close on Sunday 1 June.**

Swinburne offers flexible working options contained in our leave and parenting/carer policies to support work-life balance.

**Diversity, Equity and Inclusion**

Swinburne has become a world-class university, driving social and economic impacts through science, technology, and innovation. As a dual-sector university, our vision is for people and technology working together to build a better world.
Central to our vision is our commitment to diversity, equity, and inclusion. We pride ourselves on being an equal opportunity employer focused on attracting, retaining, and developing great talent. We work to remove barriers related to gender identity, culture, ethnicity, sexual orientation, disability, and age.
We strongly encourage applicants from diverse Aboriginal and Torres Strait Islander communities. Our Moondani Toombadool Centre leads our Indigenous education and culture at Swinburne, guided by community wisdom and leadership.
Victoria’s Commitment to Action: Improving international student employment outcomes.
As a Circle Back Initiative Employer, we commit to responding to every applicant.
LI-SW

Please click here for PD. Opens in new window