Personal Assistant to Managing Director

1 week ago

Botany, Australia Australian Private Label Full time

**Job Title**: Personal Assistant to the Managing Director

**Overview**:
**Responsibilities**:

- **Executive Support**:

- Provide comprehensive administrative support to the Managing Director, including managing schedules, arranging meetings, and handling correspondence.
- Act as a gatekeeper, screening and prioritizing incoming communications and requests.
- Prepare and distribute briefing materials, agendas, and presentations for meetings.
- **Project Coordination**:

- Assist in the coordination and execution of various projects across multiple businesses, ensuring timely completion and adherence to quality standards.
- Collaborate with team members to track project milestones, deadlines, and deliverables.
- Conduct research and gather data to support decision-making processes.
- **Travel Arrangements**:

- Manage travel arrangements for the Managing Director, including booking flights, accommodations, and transportation.
- Prepare detailed itineraries and ensure all travel logistics are organized and optimized.
- **Financial Management**:

- Assist in financial management tasks, such as processing expense reports, tracking invoices, and managing budgets.
- Liaise with finance departments and external vendors to ensure timely payments and accurate financial records.
- **Communication Liaison**:

- Serve as a primary point of contact for internal and external stakeholders, representing the Managing Director professionally and courteously.
- Facilitate communication between the Managing Director and various departments, teams, and external partners.
- **Confidentiality and Discretion**:

- Handle sensitive information with the utmost confidentiality and discretion.
- Maintain a high level of professionalism and integrity in all interactions and communications.

**Qualifications**:

- Proven experience as an executive assistant, personal assistant, or similar role, preferably supporting senior executives or business leaders.
- Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
- Strong communication skills, both written and verbal, with the ability to interact effectively with individuals at all levels.
- Ability to adapt to changing priorities and handle multiple tasks simultaneously.
- Discretion and confidentiality in handling sensitive information and confidential matters.
- Bachelor's degree in business administration, management, or related field is preferred.

**Benefits**:

- Competitive salary and benefits package.
- Opportunity to work closely with senior leadership and gain valuable experience in diverse business environments.
- Professional development opportunities and potential for growth within the organization.

**Salary**: $50,000.00 - $70,000.00 per year

Schedule:

- Monday to Friday

Application Question(s):

- What are your salary expectations?

Work Authorisation:

- Australia (preferred)

Work Location: In person

  • Oosh 2ic

    4 days ago

    Botany, Australia TeamKids Full time

    Want to work with a supportive organisation, focused on fun, engagement, & kids? - Want an opportunity to be Innovative, Involved, Genuine, Fun, & Remarkable? - Want to be supported by a Mentor, Area Manager, Operations team, & HQ? Come and join our family! TeamKids has an exciting part-time, permanent Second in Charge (2IC) vacancy in Botany, NSW. This...

  • Office Manager/executive Assistant

    2 days ago

    Botany, Australia First Focus Full time

    Life at First Focus is all about helping our customers use technology. We simplify, we win as a team, and when something isn't right, we communicate fast. We question to each other, and our customers. We make changes (often very quickly) and we don't tolerate office politics. First Focus is one of Australia's leading Managed Service Providers, with over 200...

  • Admin Project Coordinator

    2 weeks ago

    Botany, Australia CONCREATIVE Full time

    **Admin / Project Coordinator** At Concreative we specialize in custom polished concrete and architectural concrete finishes We have a diverse range of clients from residential to commercial, we enjoy working with residential customers on their homes, while also having a portfolio of consistent Builders we work with, so we are always kept busy. We are...

  • Parts Person

    7 hours ago

    Botany, Australia Capital SMART Full time

    Flexible working hours Mon-Fri | EPA service available to staff - Staff discounts on parts & tools | Uniforms Provided | Monthly celebrations - 2022 Bodyshop Awards Finalist - Safety & Best Workplace | Progression available Capital SMART is still leading the way in small to medium accident repair technology! We’re proud of our strong partnerships and...

  • Executive Assistant

    4 days ago

    Botany, Australia Patrese People Full time

    Patrese People are a company providing recruitment services. We are currently assisting our client in their search for an Executive Assistant / Property Admin Support person. Our client is a well-established Property Management business in Botany. **The Role** This is full time role, working Monday - Friday 9.30am - 5.30pm. You will report to the CEO and...

  • Office Administrator

    1 week ago

    Botany, Australia CONCREATIVE Full time

    At Concreative, we specialize in custom polished and architectural concrete finishes for a wide range of clients, from residential homes to commercial projects. We are looking for an **Administration Officer focusing on Project Coordination **to join our team and help ensure smooth operations as we implement a new system across the company. **About the...

  • Quantity Surveyor

    1 week ago

    Botany, Australia Wyer & Co. Full time

    **ABOUT US** Wyer & Co is an integrated Landscape Design practice, founded by Anthony Wyer in 2005. Based in Sydney, Wyer and Co is team of architects, designers, horticulturalists and construction specialists who collaborate with our clients to create, construct, and maintain, exceptional landscapes, for exceptional homes. **ABOUT THE ROLE** A unique...

  • Assistant Centre Manager

    2 days ago

    Botany, Australia Dexus Full time

    Embark on a career at Dexus, where if you’re curious, determined and collaborative, you’ll find space for the best in you. About Dexus Dexus is an ASX Listed real asset group with over 35 years of expertise in property investment, funds management, asset management and development. As one of Australia’s leading real estate companies we manage an...

  • Administrator Support Coordinator

    2 weeks ago

    Botany, Australia Chas Clarkson Full time

    **Administration Support Coordinator (Procurement & Operations)** **Full-Time | Based in Head Office Botany| Permanent Role** **Reporting To**: Production Director **Make it Work Behind the Scenes.** Join the team that brings magic to life. As an Administration Support Coordinator, you’ll be the engine room behind our technical, production, logistics,...

  • Construction Operations Manager

    1 week ago

    Botany, Australia CONCREATIVE Full time

    **Construction Operations Manager** Concreative specialises in custom architectural concrete solutions for high-end residential and commercial clients. We work with Australia’s leading architects, designers and construction managers to solve complex construction problems with the following services: - Precast and insitu concrete solutions - Microcement...