Administration Assistant

Dexus (ASX: DXS) is a leading Australasian fully integrated real asset group, managing a high-quality Australasian real estate and infrastructure portfolio valued at $57.1 billion. We believe that the strength and quality of our relationships will always be central to our success and are deeply connected to our purpose: Unlock potential, create tomorrow.

The Opportunity

Based at Botany Town Centre with free onsite parking, the Administration Assistant will provide administrative and accounts / finance support, to ensure the smooth running of the centre. On offer is a role with lots of variety, across administration, operations and marketing support. You’ll benefit from fantastic training and growth opportunities, to forge a career in retail management.

You will make an impact by:
Administrative Support
- Perform administrative tasks (work orders, purchase orders, service contracts).
- Support supplier and tenant vendor setups, compliance, and site inductions.
- Manage general office tasks and execute ad hoc functions.

Financial Assistance
- Assist with month-end and accounts payable processes.
- Process invoices per company policies and standards.
- Assist with Centre operating models, extended trade and outgoing recoveries.
- Coordinate utility meter reads and allocate costs to the general ledger.
- Handle tenant recharges and ensure accurate billing data.

Tenant Management
- Complete account reconciliations and resolve outstanding issues.
- Manage tenant correspondence and redirect as needed.
- Support arrears collection to meet debt KPIs.

Documentation and Compliance
- Assist with lease documents and financial records.
- Review and follow up on critical information reports.
- Audit and update the Bank Guarantee register.
- Review and update tenancy schedules.

Team Support
- Support Marketing and Operations teams with admin tasks.
- Participate in emergency planning and risk management.
- Act as duty manager when required.

About You

You will have a strong customer focus, a driven nature and the ability to effectively manage competing priorities. Ideally, you will come from a retail / property background and have experience in an Administration or Customer Service role. A key to your success will be your attention to detail, ability to work in volume and strength with numbers, including the ability to perform basic accounting related tasks.

You will bring:

- Minimum of 2 years in a finance/administration or similar role.
- Strong knowledge of key finance/administrative processes and controls.
- Positive attitude with effective team collaboration skills.
- Ability to work autonomously, use initiative, meet deadlines, and respond promptly to requests.
- Well-developed verbal and written communication skills.
- Effective time management and attention to detail.
- Problem-solving skills and adaptability to changing work environments and workloads.
- Ability to assist and support in emergency situations.

Why choose Dexus?

The Dexus culture and spirit is what differentiates us. Together, we take pride in our values: rally to achieve together and build trust through action. As an employee of Dexus, you will benefit from:

- Wellbeing Matters: Enjoy a Wellbeing Allowance, extra annual leave days (our exclusive ‘Dexus’ days), and our holistic Safe and Well program. Your health and happiness is a priority.
- Continuous Growth: Enhance your career with professional development, memberships, and study assistance. We invest in your learning journey.
- Tribe: Our commitment to supporting LGBTQ+ staff earned us Silver Employer Status in the AWEI 2024. We foster an inclusive environment where each individual feels recognised and appreciated.
- Focus on Sustainability: Dexus is deeply committed to making a positive impact on the communities it serves. Align your personal values with your professional endeavours.

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Join Dexus and ‘unlock potential, create tomorrow’.