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Ministerial & Parliamentary Officers, Office of The CEO
3 weeks ago
Ongoing & Non-ongoing for an initial period of up to 12 months, Flexible working arrangements will be considered
- Woden, ACT
- Location: Woden, ACT
- Application Closing Date: 01-Jun-2025
**Classification**
APS Level 4 ($80,505 - $86,097)
APS Level 5 ($88,887 - $95,028)
**Employment Type**
Ongoing & Non-ongoing (for an initial period of up to 12 months)
Where a non-ongoing specified term is offered, this would be for an initial period of up to 12 months, with possibility of extension up to a maximum period of two years.
A non-ongoing offer may result in conversion to an ongoing offer of employment however this must occur within 18 months from the opening date of this advertisement.
**Flexible Work**
Flexible working arrangements will be considered
**The Opportunity**
The role of Ministerial and Parliamentary Officers contributes to the coordination and management of services for the Minister for Indigenous Australians and the National Indigenous Australians Agency (NIAA). Working in the Ministerial and Parliamentary Team, you are part of a well-supported team and you will see first-hand how your work makes a positive contribution to the NIAA and its stakeholders.
Ministerial and Parliamentary Officers are professional and approachable, providing assistance and services to a range of stakeholders and team members. They make decisions under defined procedural parameters and offer suggestions for improvements to processes within the team or branch. The Ministerial and Parliamentary Officer is a team player who can work collaboratively, and respectfully, with other team members.
**The APS 4 role may include some, or all, of the following**:
- process and manage ministerial correspondence
- assist with enquiries from external agencies and stakeholders
- exercise discretion and judgement
- contribute to the improvement of guidelines and provide advice
- co-ordinate briefs and information requests
- provide help-desk support for PDMS
- contribute to a culture aligned with NIAA values.
**The APS5 role, along with the above, may include some, or all, of the following**:
- assist with the management of the administration and maintenance of the NIAA’s Parliamentary Document Management System (PDMS) tenant including helpdesk service
- assist with the management of Ministerial and Executive correspondence
- engage with stakeholders around the handling of ministerial items
- assist with the management of time-critical ministerial reporting
- assist with management of the Question Time briefs process and Questions on Notice
- assist with coordinating the Agency’s appearance at Senate Estimates hearings and Committee Inquiries
- assist with the coordination of briefs and information requests for the Minister
- undertake quality assurance processes for ministerial correspondence and briefs including courier duties
- undertake planning and implementation of small-scale projects in the team
- work with team leadership when implementing and consolidating new or changed processes.
People who enjoy working in a fast-paced environment that has a high degree of visibility within the Minister’s Office and the NIAA will be perfect for these roles. An effective interpersonal style along with drive and first-rate judgement will make you an asset to the team.
- exercise sound judgement, with the ability to identify matters requiring escalation
- be responsive to demands and be able to prioritise work tasks
- have a high degree of visibility and engagement with the Minister’s Office and the NIAA, undertaking work that is complex in nature and provide accurate specialist advice on a range of Ministerial and Parliamentary matters
- be required to develop and support a range of complex relationships while anticipating and responding to stakeholder needs and expectations.
A baseline security clearance will also be required, or the willingness and ability to obtain one.
A current driver's license is also desirable.
**Identified Position**
This position is Identified which signifies that the role has strong involvement in matters relating to Aboriginal and Torres Strait Islander peoples.
This position is required to liaise with Aboriginal and Torres Strait Islander peoples, communities and service providers. You will require cultural competency, including:
- understanding of the matters impacting Aboriginal and/or Torres Strait Islander peoples.
- demonstrated ability to communicate sensitively and effectively with Aboriginal and/or Torres Strait Islander peoples.
- demonstrated capability and commitment to continue to develop cultural competency.
**Eligibility**
To be eligible for this position you must be an Australian Citizen.
**Security Clearance Required**
Baseline Vetting (Protected)
**Contact Officer
