Aps Level 4

**Job Reference Number **23-HERDIV-16452

**Classification **APS Level 4

**Job Title **Executive Assistant, Health and Medical Research Office

**Division **Health Economics and Research Division

**Branch **Health and Medical Research Office

**Section **Executive Section

**Location **Woden, ACT

**Status **Ongoing

**Employment type **Full-time

**Salary Range **$73,706 - $77,879

**Security Clearance **Baseline (Protected, Highly Protected, Restricted, Confidential)***

**Contact Officer Name**:Masha Somi
**Phone**:(02) 6289 7705

**Eligibility**
- To be eligible for employment with the Department of Health and Aged Care

applicants must be an Australian citizen at the time an offer of employment is made
- An applicant’s suitability for employment with Health will also be assessed through a

variety of pre-employment check processes, such as:

- Satisfactory completion of an Australian Federal Police criminal history check,
and where relevant a Working with Children and Vulnerable People Check.
- Completion of a medical declaration and pre-employment medical (where
required).
- Providing evidence of qualifications.

**Division Responsibilities**

The Health Economics and Research Division (HERD) is responsible for ensuring the health
evaluation, innovation, and use of data to develop and implement integrated, evidence
based health policies. A key priority for the Division is the implementation of the Medical

Research Future Fund 10-year investment plan and Biomedical Translation Fund. The
Division continues to develop the Department's strategic economic outlook across
Australia's health system and providing specialised modelling, reliable forward estimates
and costings for all major Commonwealth health and aged care programs. The Division is
also responsible for strengthening the Department's evidence-based approach and
enhancing our ability to understand and analyse data collected of the complex and data rich
system we oversee.

**Branch Responsibilities**

The Health and Medical Research Office (HMRO) has policy responsibility for
Commonwealth health and medical research initiatives to improve patient care, improve
the efficiency and effectiveness of the health system, and boost economic growth. This
includes the implementation and operation of the Medical Research Future Fund (MRFF),
the Biomedical Translation Fund (BTF) and input into whole-of-Government initiatives to
stimulate science and innovation and resulting research translation and commercialisation
to improve health and drive economic growth. The Branch monitors developments,
discoveries and new technologies emerging from health and medical research and
collaborates across government portfolios, including with the National Health and Medical
Research Council (NHMRC), Department of Industry, Science and Resources, AusIndusty,
Department of Education, and stakeholders to promote knowledge exchange and
translation and evidence-based policy development.

**Section Responsibilities**

The Executive Section:

- provides executive support to the HMRO CEO and the HMRO branch more broadly,

including coordination of both high level and routine input requests
- supports branch business and risk planning
- coordinates staff training and development
- works closely with internal and external stakeholders to provide this support.

**Key Responsibilities**

The Executive Assistant, Executive Section, will be responsible for providing a high level of
administrative support to the Health and Medical Research Office (HMRO) Chief Executive
Officer (CEO), including:

- acting as the first point of contact for the CEO;

visitors, and ensuring a high level of customer service to all staff and external parties
wishing to interact with CEO;
- diary management including prioritising the CEO’s time and drawing attention to

matters of priority;
- coordinating meetings with internal and external stakeholders and ensuring the CEO

has all required information for meetings;
- organising, scheduling and coordinating travel arrangements, accommodation and

supporting documentation for the CEO;
- liaising with internal staff and external agencies on matters relating to the work area;
- working as a team with other Executive Support Staff and Executive staff across the

Division, Group and Department;
- preparing and/or quality assuring general correspondence and less complex

documentation in accordance with departmental guidelines;
- developing appropriate systems, procedures and controls to enhance the accuracy,

timeliness and presentation of workflow within the HMRO;
- initiating and ordering supplies and equipment;
- assisting with coordinating branch/divisional administrative tasks (e.g. phone lists,

leave register, property and accommodation, cabcharge); and
- undertaking filing and records management functions ensuring records are accurate,

complete and are managed in accordance with departmental policy.

**Key Capabilities**

Key capabilities for the rol