Office Manager

18 hours ago

Newstead, Australia Convergence Medical Full time

**About Convergence Medical**

**The Role**

We’re seeking a highly organised, customer-facing, tech-savvy **Office Manager & Systems Support** to join our growing team. This is a hybrid role at the intersection of operations, systems management, and project support - ideal for someone with an Office Manager background with experience in systems who thrives in a fast-paced, startup environment.

You’ll play a key role in keeping our operations running smoothly, managing the digital tools we rely on daily, and ensuring teams stay connected and on track as we scale.

**Responsibilities**
- Manage day-to-day office operations and support administrative needs across the team
- Communication with internal and external stakeholders with a professional, friendly and approachable attitude.
- Oversee and maintain internal systems including:

- **Project Management (Jira)** - project tracking and sprint planning
- **CRM (HubSpot)** - CRM and commercial pipeline tracking
- **ERP software (MRPeasy** - procurement, inventory, and supply chain tracking
- **Presentation tools (PowerPoint, Google Slides)** - supporting internal/external communications with clear and professional slides
- Support onboarding and systems training for new hires
- Events & Travel Planning
- Coordinate cross-functional communication across engineering, commercial, and quality teams
- Help maintain internal dashboards, reporting tools, and process documentation
- Drive ongoing improvements in systems efficiency and workflow automation

**About You**
- Previous experience in operations or office management - ideally within a startup, engineering, or medtech environment.
- Personable, with a positive attitude and a willingness to support internal team members and external stakeholders.
- High-level attention to detail is a necessity in this role as day-to-day activties will be fast paced and frequently changing.
- Proficient with digital tools including Jira, HubSpot, ERP systems, Google Workspace or Microsoft 365 or similar systems.
- Skilled in preparing professional presentations and reports for multiple departments and audiences.
- Excellent time management skills.
- Proactive and adaptable - comfortable juggling multiple tasks and shifting priorities.
- Confident working independently while contributing to a collaborative team.

**How to Apply**

Send your CV and a brief cover note outlining your experience and interest in the role via the link provided.

Pay: $65,000.00 - $75,000.00 per year

**Benefits**:

- Professional development assistance
- Work from home

Schedule:

- Monday to Friday

**Education**:

- Bachelor Degree (required)

**Experience**:

- Office management: 2 years (required)
- Systems (ERP, CRM, Project Management etc): 1 year (required)
- Communication skills in a professional setting: 2 years (required)

Work Authorisation:

- Australia (required)

Work Location: In person

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