Executive Assistant

**Introduction**

Welcome to Gallagher - a global leader in insurance, risk management, and consulting services. With a growing team of more than 52,000 professionals worldwide, we empower businesses, communities, and individuals to thrive. At Gallagher, you can build a career whether it’s with our brokerage division, our benefits and HR consulting division, or our corporate team. Experience The Gallagher Way, a culture fueled by shared values and a collective passion for excellence. Join one of our dynamic teams, where you'll play a pivotal role in shaping Gallagher's future and unlocking unparalleled opportunities for both clients and yourself.

**Overview**
**Gallagher**is a global leader in Insurance broking, risk management and consulting, with over 53,000 employees worldwide in over 130 countries. We have a global reach with a local presence and pride ourselves on being a socially responsible and an ethical organisation expressed through our Shared Values, The Gallagher Way. We are proud to have been awarded one of Insurance Business Australia **Top Insurance Employers**and **Forbes Best Employer for Women**.

Are you an experienced Executive Assistant with a passion for excellence and a knack for keeping operations running seamlessly? At Gallagher, we’re looking for a proactive, detail-oriented professional to support our Executive Director and play a pivotal role in driving success at our Geelong Branch. If you thrive in a fast-paced environment and enjoy collaborating with high-performing teams, this is the opportunity for you

**Your Key Responsibilities**:

- Calendar Management: Take charge of a busy schedule, including travel times, meeting buffers, and preparation time for commitments
- Stakeholder Engagement: Serve as the primary contact for internal and external stakeholders, maintaining open lines of communication and timely follow-ups
- Meeting Coordination: Prepare and distribute agendas, meeting papers, and accurate minutes while ensuring follow-up actions are completed
- Event Planning: Organise and budget for internal and external events, ensuring every detail is handled with precision
- Travel & Expense Management: Coordinate travel bookings for the Executive Director and team, and reconcile expenses efficiently
- Marketing Collaboration: Work closely with the marketing team to develop campaigns and social media content
- Customer Interaction: Address customer inquiries, resolve issues, and escalate unresolved matters to the Executive Director
- Reporting & Presentations:Produce thorough reports and presentations, ensuring deadlines are met with accuracy
- Process Improvement:Maintain filing and database systems, identify opportunities for improvement, and support the implementation of solutions
- Team & Client Events: Coordinate events that foster collaboration and engagement
- Ad Hoc Support: Handle additional duties and requests as needed to ensure smooth operations

**What You’ll Bring to the Role**:

- Exceptional interpersonal and communication skills with a keen eye for detail
- Proven experience supporting Executive-level leaders
- Advanced proficiency in Microsoft Suite (Excel, Word, PowerPoint, OneNote)
- Strong time management and organisational skills to juggle competing priorities
- Fast and accurate typing skills to keep operations moving efficiently
- A collaborative mindset with the ability to multitask, problem-solve, and prioritise effectively
- Professional discretion and the ability to handle sensitive information with confidentiality

At Gallagher, we’re committed to fostering a culture of professionalism, collaboration, and excellence. As an Executive Assistant, you’ll play a vital role in empowering our leadership team and contributing to our success. We value your expertise and offer an environment where you can thrive and make a meaningful impact.

**Gallagher Benefits - we offer great benefits and career development opportunities**including tuition assistance; career development and training to build a personalised career pathway; wellbeing offerings; employee assistance program; additional weeks’ Lifestyle leave; Gallagher Rewards for discounts at 350+ major retailers; Employee Stock Purchase Plan to invest in the company's growth potential; paid Volunteering days; and salary sacrificed superannuation options.

Any offer of employment and subsequent continuing employment is dependent upon the satisfactory completion of background checks by Gallagher or by an external third-party provider.

Gallagher is an Equal Employment Opportunity (EEO) employer committed to the principles of workplace diversity and inclusion. We welcome all people regardless of ethnicity, faith, sexual orientation, gender identity and lifestyle choices. We are committed to providing a working environment that embraces and values diversity, equity and inclusion.