Executive Assistant

Employment Type - Permanent Part Time
Hours per fortnight - 64
Job Category - Administration - Personal Assistants/Secretary
Req Id - 5894

Responsibilities and duties:

• Provide executive support to the Director of Pharmacy, and administrative support to the Deputy Director of Pharmacy and Associate Director of Pharmacy for the business operation of the Pharmacy Department.
• Manage calendars, communications, meeting coordination, and related administrative tasks to enable efficient operations.
• Assist in preparing reports, correspondence, and documents as required.
• Support projects and processes within the Pharmacy Department as assigned.

About Barwon Health
Barwon Health is one of the largest and most comprehensive regional health services in Australia, providing care across primary care, community services, aged care, rehabilitation, mental health, emergency and acute care. The service supports over 500,000 people with more than 9,000 staff and volunteers across more than 20 sites. Barwon Health is committed to education, training and research that advances health and wellbeing for all.

About the Facility
Major sites include University Hospital Geelong, the McKellar Centre precinct, Barwon Health North, and residential aged care facilities across the region. Mental health, community health and dental services are delivered through programs across Barwon South West Region, including Torquay and Colac.

About the Role
As the Executive Assistant and Business Support Officer you will provide executive support to the Director of Pharmacy, and administrative support to the Deputy Director of Pharmacy and Associate Director of Pharmacy for the business operation of the Pharmacy Department.

Barwon Health Communications
Please note Barwon Health will only contact you via our official email and will never use unconventional means such as text messaging.

About the Culture
You will be part of a highly skilled, professional team that prioritises high quality service, positive relationships and strong partnerships within the workplace. Barwon Health supports professional development and capability growth.

Barwon Health staff benefits

• Excellent working conditions with a high sense of job satisfaction
• A vibrant staff wellbeing program and access to our 24/7 Employee Assistance Program
• Wide range of professional development opportunities
• Attractive salary packaging benefits. Living expenses capped at $9,010 and meals and entertainment capped at $2,650

About Geelong
Geelong offers a range of lifestyle choices and is close to the Great Ocean Road, Bellarine Peninsula and Surf Coast. The region features diverse housing, quality schools, and abundant parks and cultural attractions.

Diversity and Inclusion
Barwon Health values diversity and inclusion, and fosters an environment where everyone is valued and respected. We welcome applications from Aboriginal and/or Torres Strait Islander peoples, people with disabilities, and candidates from diverse backgrounds. We provide adjustments or support during recruitment if required. We are committed to the safety and wellbeing of children and young people and support the Victorian Government's Child Safe Standards. Barwon Health is Totally Smoke Free.

Application information
If you need assistance with your application, email the Talent Acquisition team at talent.acquisition@barwonhealth.org.au. Prior to commencement, new employees are required to provide an Immunity Status form and have Staff Care clearance. We do not accept resumes via email. The role requires proof of a 2025 influenza vaccination.

Contact person: Tracy Chu
Email: Laifong.chu@barwonhealth.org.au

Application closing date: 17 September 2025

• Mid-Senior level

• Part-time

• Administrative
• Industries - Hospitals and Health Care

Referrals increase your chances of interviewing at Barwon Health by 2x