Executive Assistant

2 days ago

Geelong, Australia HAYS Full time

Permanent ongoing role, with WFH flex - seeking an experienced EA

**Your new company**

Hays is the preferred supplier choice of Federal, State and Local Government organisations as well as leading employers in Health, Technology, Insurance, Education and Utilities across Geelong. I am currently partnered with a Not For Profit organisation in Geelong, to recruit an experienced Executive Assistant for an ongoing, permanent opportunity.

**Your new role**

This role will see you working full-time OR part-time hours (it's up to you), with the flexibility of working from home on occasion.

As the Executive Assistant, you will be supporting the CEO, Executive Leadership team and Board/ Committees as required. Responsibilities of the Executive Assistant include:

- Provide sound office administration management, organisational and executive support services to achieve objectives and enhance the day to day effectiveness of the CEO and Executive Leadership Team
- Monitor the inbox of Executives, ensuring communications are cascaded to the Leadership team
- Maintain a comprehensive diary system for the relevant Executive/s, scheduling meetings and appointments and coordinate the organisation of meetings, ensuring agendas, minutes and briefing papers are provided on time
- Assist with the planning, logistics and implementation of executive and leadership workshops, training and events
- Organise and coordinate travel, accomodation, venue arrangements and itineraries
- Coordinate and reconcile invoices, receipts and credit card statements for expenditure
- Coordinate submission of Board papers and reports, communicating deadlines to the Leadership team
- Support company audit processes and make recommendations

**What you'll need to succeed**

To succeed as the Executive Assistant, you will need:

- Demonstrated experience as an Executive Assistant to an Executive/Senior level leader
- Demonstrated ability to exercise professional discretion and good judgement
- Strong emotional intelligence with the ability to understand and navigate complex professional settings
- High level administration experience including diary management and scheduling, budget oversight, report and correspondence preparation
- Advanced IT proficiency with the MS Office suite; Excel, Word, PowerPoint and Outlook
- Strong organisational and time management skills
- High attention to detail and proactiveness
- Ability to work within a confidential and sensitive environment
- Full Australian working rights

**What you'll get in return**

This role offers you an annual salary upwards of $95k, organisation discounts, weekly fruit deliveries to the office, access to a massage chair on your in-office days, annual flu shots, work from home flexibility and much more

**What you need to do now**

Brittany Walker - Team Manager

2845131

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