Executive Assistant

5 days ago

Geelong, Australia HAYS Full time

Permanent ongoing role, with WFH flex - seeking an experienced EA

**Your new company**

Hays is the preferred supplier choice of Federal, State and Local Government organisations as well as leading employers in Health, Technology, Insurance, Education and Utilities across Geelong. I am currently partnered with a Not For Profit organisation in Geelong, to recruit an experienced Executive Assistant for an ongoing, permanent opportunity.

**Your new role**

This role will see you working full-time OR part-time hours (it's up to you), with the flexibility of working from home on occasion.

As the Executive Assistant, you will be supporting the CEO, Executive Leadership team and Board/ Committees as required. Responsibilities of the Executive Assistant include:

- Provide sound office administration management, organisational and executive support services to achieve objectives and enhance the day to day effectiveness of the CEO and Executive Leadership Team
- Monitor the inbox of Executives, ensuring communications are cascaded to the Leadership team
- Maintain a comprehensive diary system for the relevant Executive/s, scheduling meetings and appointments and coordinate the organisation of meetings, ensuring agendas, minutes and briefing papers are provided on time
- Assist with the planning, logistics and implementation of executive and leadership workshops, training and events
- Organise and coordinate travel, accomodation, venue arrangements and itineraries
- Coordinate and reconcile invoices, receipts and credit card statements for expenditure
- Coordinate submission of Board papers and reports, communicating deadlines to the Leadership team
- Support company audit processes and make recommendations

**What you'll need to succeed**

To succeed as the Executive Assistant, you will need:

- Demonstrated experience as an Executive Assistant to an Executive/Senior level leader
- Demonstrated ability to exercise professional discretion and good judgement
- Strong emotional intelligence with the ability to understand and navigate complex professional settings
- High level administration experience including diary management and scheduling, budget oversight, report and correspondence preparation
- Advanced IT proficiency with the MS Office suite; Excel, Word, PowerPoint and Outlook
- Strong organisational and time management skills
- High attention to detail and proactiveness
- Ability to work within a confidential and sensitive environment
- Full Australian working rights

**What you'll get in return**

This role offers you an annual salary upwards of $95k, organisation discounts, weekly fruit deliveries to the office, access to a massage chair on your in-office days, annual flu shots, work from home flexibility and much more

**What you need to do now**

Brittany Walker - Team Manager

2845131

  • Executive Assistant

    21 hours ago

    Geelong, Australia Department of Families, Fairness and Housing Full time

    **THE ROLE** The Executive Assistant provides executive management support to the Child Protection Director and provides a pivotal point of contact for key stakeholders from a diverse range of government, private, public and community service sectors. The Executive Assistant is a key coordinating link between the Child Protection Director, the area,...

  • Executive Assistant

    1 week ago

    Geelong, Victoria, Australia Barwon Health Full time $60,000 - $90,000 per year

    Employment Type- Permanent Part TimeHours per fortnight- 40Job Category- Administration - Persoanl Assistants/SecretaryReq Id -6213Join the largest regional health service in VictoriaBe an integral part of a team of enthusiastic and busy health professionalsPermanent part-time position (40 hours a fortnight)About Barwon HealthBarwon Health is one of the...

  • Aps4 Executive Assistant

    1 week ago

    Geelong, Australia HAYS Full time

    APS4 Executive Assistant role in Geelong, 12 Month Contract **Your new company** Hays is the preferred supplier choice of Federal, State and Local Government organisations as well as leading employers in Health, Technology, Insurance, Education and Utilities across Geelong. I am partnered with a Federal Government Agency, in the heart of Geelong to recruit...

  • Account Executive and Assistant Account Executive

    3 days ago

    Geelong, Australia Maxwell Stone Consulting Full time

    High-performing, collaborative team with positive work culture - Applications invited from broking, underwriting or claims professionals - Work with an interesting variety of loyal SME clients Outstanding opportunity for an experienced Insurance professional to join this highly regarded firm, as either an Account Executive / Insurance Broker or Assistant...

  • Executive Assistant

    2 weeks ago

    Geelong, Australia KPMG Full time

    **Join KPMG's dynamic team as an Executive Assistant where you'll play a pivotal role supporting senior leadership in one of Australia's leading professional services firms.** **About You**: Are you a people person who loves variety and can keep pace with a busy diary and office? The role would suit an EA with experience providing a range of administrative...

  • Executive Assistant

    2 days ago

    Geelong, Victoria, Australia Barwon Health Full time $60,000 - $90,000 per year

    Employment Type- Permanent Part TimeHours per fortnight- 64Job Category- Administration - Persoanl Assistants/SecretaryReq Id -5894Enjoy a role that will be varied, challenging and rewardingJoin the largest regional healthcare service in VictoriaExciting Permanent Part-time Opportunity (64hrs/fortnight)About Barwon HealthBarwon Health is one of the largest...

  • Aps4 Executive Assistant

    21 hours ago

    Geelong, Australia Chandler Macleod Full time

    As one of the Australia's largest providers of human resources solutions, Chandler Macleod has a proven track record of unleashing potential in people and companies. For over 40 years Chandler Macleod's recruitment business has connected leading-edge projects and employers with outstanding business professionals. Our **Federal Government** client is seeking...

  • Executive Assistant

    1 week ago

    Geelong, Australia Barwon Health Full time

    **Employment Status** Permanent Full Time **Program** CEO **Location** University Hospital Geelong **Hours Per Fortnight** 80 **Position Summary** **Broaden Your Horizons** Line up your life and career with us at Barwon Health in Victoria, Australia - An high profile and critical role to further your Executive Assistant career - Bring your...

  • Executive Assistant to The Coo Private Health

    1 week ago

    Geelong, Australia GMHBA Full time

    We are looking for a remarkable Executive Assistant to be the supportive force to two of our Chief Operating Officers of PHI and of Health & Retail. This role is based in our Geelong head office with hybrid working options. **About the role** Our Private Health Insurance team is made up of our Customer Service teams, our Commercial & Product team, and our...

  • Executive Assistant

    1 week ago

    Geelong, Australia Barwon Health Full time

    **Employment Type**: - Permanent Part Time **Hours per fortnight** - 40 **Job Category**: - Administration - Persoanl Assistants/Secretary **Req Id -** 6213 - Join the largest regional health service in Victoria - Be an integral part of a team of enthusiastic and busy health professionals - Permanent part-time position (40 hours a fortnight) **About...