Executive Assistant

7 hours ago

Geelong, Victoria, Australia Hanlon Industries Pty Ltd Full time

Hanlon Industries
is a proudly independent, family-owned business with over 20 years of success in steel fabrication and construction across Australasia.
We are seeking an experienced and highly organised
Executive Assistant
to provide professional support to key members of our Executive Leadership Team. This part-time role (2–3 days per week) is ideal for someone who thrives in a fast-paced environment, values discretion, and is passionate about enabling executives to lead effectively.
About the Role
As Executive Assistant, you will play a critical role in ensuring smooth operations for the executive team by providing high-level administrative and governance support.
Key responsibilities include:
Providing diary, inbox, and travel management for executives.
Handling sensitive information with professionalism and confidentiality.
Preparing agendas, minutes, and briefing papers for executive and governance meetings.
Drafting communications and correspondence on behalf of executives.
Coordinating projects, strategic reporting, and internal initiatives.
Managing document control systems and ensuring compliance.
Supporting executive-related HR processes including KPI tracking and performance review coordination.
About You
To be successful in this role, you will have:
Previous experience as an Executive Assistant or senior administrator supporting executives or directors.
Strong organisational and time-management skills, with the ability to prioritise effectively.
Excellent written and verbal communication skills.
High proficiency in Microsoft Office and Outlook.
The ability to build strong professional relationships and work with discretion.
What We Offer
Flexibility that works
– part-time 2–3 days per week, with scope to balance work and life.
Impact and influence
– play a key role in supporting senior leaders and contributing to strategic outcomes.
Career growth
– exposure to executive-level projects, governance, and people operations.
A great team culture
– join an award-winning business where excellence, safety, and community are at the heart of everything we do.
Apply Now
If you are a proactive and dedicated professional looking to make an impact, we would love to hear from you.
Unlock job insights
Salary match Number of applicants Skills match
Your application will include the following questions:
Which of the following statements best describes your right to work in Australia? How many years' experience do you have as an executive assistant? Do you have experience in administration? Which of the following Microsoft Office products are you experienced with?
To help fast track investigation, please include here any other relevant details that prompted you to report this job ad as fraudulent / misleading / discriminatory.
What can I earn as an Executive Assistant
#J-18808-Ljbffr

  • Executive Assistant

    7 days ago

    Geelong, Victoria, Australia Barwon Health Full time

    OverviewExecutive Assistant / Business Support Officer, Pharmacy at Barwon HealthThis permanent part-time role (64 hours per fortnight) provides executive support to the Director of Pharmacy and administrative support to the Deputy Director of Pharmacy and Associate Director of Pharmacy for the business operation of the Pharmacy...

  • Executive Assistant

    7 days ago

    Geelong, Victoria, Australia Barwon Health Full time

    OverviewExecutive Assistant / Business Support Officer, Pharmacy at Barwon HealthThis permanent part-time role (64 hours per fortnight) provides executive support to the Director of Pharmacy and administrative support to the Deputy Director of Pharmacy and Associate Director of Pharmacy for the business operation of the Pharmacy...

  • Executive Assistant

    1 day ago

    Geelong, Victoria, Australia Barwon Health Full time

    OverviewExecutive Assistant / Business Support Officer, Pharmacyat Barwon HealthThis permanent part-time role (64 hours per fortnight) provides executive support to the Director of Pharmacy and administrative support to the Deputy Director of Pharmacy and Associate Director of Pharmacy for the business operation of the Pharmacy...

  • Executive Assistant

    1 day ago

    Geelong, Victoria, Australia Barwon Health Full time

    **Employment Status**Permanent Full Time**Program**CEO**Location**University Hospital Geelong**Hours Per Fortnight**80**Position Summary****Broaden Your Horizons**Line up your life and career with us at Barwon Health in Victoria, Australia- An high profile and critical role to further your Executive Assistant career- Bring your Executive support experience...

  • Executive Assistant

    21 hours ago

    Geelong, Victoria, Australia Cotton On Group Full time

    **ABOUT THE ROLE**We are currently in search of a highly organized, proactive, articulate, and driven individual to join Emerging Brands as the Executive Assistant to CEO, Nat McLean. This pivotal role will involve providing essential support to a Senior Executive, contributing significantly to the achievement of their objectives, and ensuring overall...

  • Executive Assistant

    3 days ago

    Geelong, Victoria, Australia Colac Area Health Full time

    Executive Assistant / Business Support Officer, Pharmacy Employment Type - Permanent Part Time Hours per fortnight - 64 Job Category - Administration - Personal Assistants/Secretary Enjoy a role that will be varied, challenging and rewarding Join the largest regional healthcare service in Victoria Exciting Permanent Part-time Opportunity (64hrs/fortnight)...

  • Executive Assistant

    3 days ago

    Geelong, Victoria, Australia Colac Area Health Full time

    Executive Assistant / Business Support Officer, PharmacyEmployment Type - Permanent Part TimeHours per fortnight - 64Job Category - Administration - Personal Assistants/SecretaryEnjoy a role that will be varied, challenging and rewardingJoin the largest regional healthcare service in VictoriaExciting Permanent Part-time Opportunity (64hrs/fortnight)About...

  • Executive Assistant

    3 days ago

    Geelong, Victoria, Australia Colac Area Health Full time

    Executive Assistant / Business Support Officer, Pharmacy Employment Type - Permanent Part Time Hours per fortnight - 64 Job Category - Administration - Personal Assistants/SecretaryEnjoy a role that will be varied, challenging and rewarding Join the largest regional healthcare service in Victoria Exciting Permanent Part-time Opportunity...

  • Executive Assistant

    4 weeks ago

    Geelong, Victoria, Australia Colac Area Health Full time

    Enter reference number, job title or keywordsSelect how often (in days) to receive an alert: Create AlertExecutive Assistant (Grade 2), Intensive Care UnitEmployment Type - Permanent Full TimeHours per fortnight -80Job Category -Administration - Administration AssistantEnjoy a rewarding position in a supportive team environmentEnhance your career with the...

  • Aps4 Executive Assistant

    8 hours ago

    Geelong, Victoria, Australia Hays Full time

    Multiple positions available for an Executive Assistant superstar to join a Fed Gov agency in Geelong CBD**Your new company**Hays is the preferred supplier choice of Federal, State and Local Government organisations as well as leading employers in Health, Technology, Insurance, Education and Utilities across Geelong. I am currently partnered with the...