Experienced Administrator

6 days ago

Wollongong, Australia Illawarra Facilities Management Full time

**Key Responsibilities**:

- Answer and manage incoming calls with professionalism.
- Schedule and coordinate jobs efficiently in the office.
- Visit properties to post building notices and program fobs.
- Maintain accurate records and documentation for various projects and tasks.
- Assist in the preparation of reports and presentations as needed.
- Collaborate with team members to resolve issues and enhance operational efficiency.
- Manage office supplies and inventory, ensuring availability of necessary materials.
- Support project management by tracking deadlines and follow-up actions.
- Conduct occasional site inspections to assess facility needs and ensure compliance with safety standards.

**Qualifications**:

- Proven experience in an administrative role
- Experience with HubSpot or equivalent CRM systems.
- Familiarity with scheduling software to manage appointments and tasks.
- Valid driver’s license and reliable transportation.
- Knowledge of Microsoft Office products (Word, Excel, Outlook, PowerPoint).
- Strong problem-solving skills and attention to detail.
- Ability to thrive in a fast-paced environment and adapt to changing priorities.
- Basic financial literacy including quote requests and work orders.

**What We Offer**:

- A flexible work schedule with the opportunity to work both in the office and onsite.
- A dynamic and varied workday—no two days will be the same
- A supportive team environment where your contributions matter.

If you are a proactive, detail-oriented individual who enjoys variety in your work and is looking to join a vibrant team, we would love to hear from you

**How to Apply**:
We look forward to welcoming you to our team

Join Illawarra Facilities Management and help us keep Wollongong thriving

**Job Types**: Part-time, Casual

Pay: $25.00 - $35.00 per hour

Expected hours: No less than 24 per week

Schedule:

- 8 hour shift
- No weekends

Work Authorisation:

- Australia (required)

**Location**:

- Wollongong, NSW (required)

Work Location: In person

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