Coordinator, Accounts Payable

locations- Sydney, New South Wales- time type- Full time- posted on- Posted 7 Days Ago- job requisition id- R2028815- Location

Sydney - 10 Carrington Street, Level 20
- Brookfield Culture
- Brookfield has a unique and dynamic culture. We seek team members who have a long-term focus and whose values align with our Attributes of a Brookfield Leader: Entrepreneurial, Collaborative and Disciplined. Brookfield is committed to the development of our people through challenging work assignments and exposure to diverse businesses.

**Job Description**:

- About the role
- This role will be primarily responsible for day-to-day accounts payable including processing invoices received for payment and for undertaking the payment of all creditors in an accurate, efficient, and timely manner. Reporting through to the Accounts Payable and P2P Manager, the role is expected to have a strong focus on client service and customer-oriented service delivery.
- Key tasks will include processing outgoing payments in compliance with financial policies and procedures, performing day to day financial transactions, including verifying, classifying, and recording accounts payable data, working with Accounts Payable and the business to rectify system deficiencies such as system integration and reconciliation issues, reconciling the accounts payable ledger to ensure that all bills and payments are accounted for and properly posted and verifying and investigating discrepancies (if any) by reconciling vendor accounts and monthly vendor statements.
- Responsible for:

- Process scheduled accounts payable and corporate expense payments, reconciliations and manage discrepancies including involvement in end-to-end process of entering invoices in the P2P system (COUPA), importing the payments to the general ledger (MRI) and processing payments through the banking systems.
- Complete of all fortnightly/monthly payment runs (EFT/Cheque) by the scheduled payment date.
- Process of out of cycle payments as directed by AP&P2P manager.
- Processing _Amex payments_ for employees with company credit cards.
- Complete day-to-day financial tasks and transactions including data entry, the timely and accurate processing of invoices and credits, verifying, classifying, computing, and recording accounts payable data, and the reconciliation of supplier accounts to ensure the key functions of the team are being performed.
- Provide prompt and professional advice and service to customers to ensure that queries are resolved in a timely manner and that budget units can successfully complete purchasing and accounts payable procedures.
- Work collaboratively across the team to share workload and respond to peaks in demand across the unit to optimise effective use of available resources
- Assist the AP&P2P manager with system integration errors.
- Perform Coupa vs MRI reconciliation for each payment run.
- Extraction and auditing of staff expense reimbursements via the Brookfield expense management tool (Concur) when required. Process staff reimbursement payments fortnightly.
- Maintain corporate accounts payable mailbox.
- Process funding journals, owner remittance and subsequent transfer when required.
- Process payments for monthly/quarterly tax (GST, FBT, Income Tax) payments.
- Process payments for monthly debt interest payments.
- Prepare transfer requests for the business and processing of payments as required.
- Assist with any other ad-hoc tasks as required.
- About you
- Studying towards Business/Finance degree or degree qualified desirable but not essential
- 2 years + Accounts Payable experience working in a high-volume environment desirable
- Experience in AP within a medium / large corporate environment
- Demonstrated successful ability in professionally resolving customer enquiries. This includes the ability to provide excellent customer service through communication both verbally and in writing to internal and external contacts.
- Demonstrated communication, interpersonal, and stakeholder management skills to work with a wide range of internal and external stakeholders in a high-volume environment, to meet organisational expectations and work collaboratively in a team environment.
- Demonstrated IT literacy with knowledge of relevant programs e.g. Microsoft Excel, ERP systems (Coupa and MRI systems desirable but not essential).
- Demonstrated ability to proactively and successfully resolve problems and take responsibility for issues in a timely manner.
- The capacity and/or experience in training less experienced staff in more complex operation tasks.
- Brookfield is committed to maintaining a Positive Work Environment that is safe and respectful; our shared success depends on it. Accordingly, we do not tolerate workplace discrimination, violence or harassment.