Executive Officer, Congress

4 days ago

Sydney, Australia The Royal Australasian College of Physicians Full time

Posted: 21/01/2025

Closing Date: 04/02/2025

Job Type: Permanent - Full Time

Location: Sydney CBD

Job Category: Administration and Office Support

**About the RACP**
The Royal Australasian College of Physicians (RACP) connects, represents, and trains physicians and trainee physicians across Australia and Aotearoa New Zealand. The RACP provides services to support the delivery of training, continuing professional development, and health policy and advocacy to medical health professionals.

**Our Values**
Accountable | Collaborate | Indigenise and Decolonise | Lead the way | Respect

**Why Join Us?**

**Our 3-2-1 Hybrid Working Model**
- 3 days from anywhere in Australia or Aotearoa New Zealand per week,
- 2 days from an RACP office location per week,
- 1 of the two days per week in office spent with your team.

**The Role**
The Executive Officer, Congress sits within the Conference & Events Team and provides Events strategic project and business coordination, administration services, governance reporting and committee secretariat support. The role primarily supports the execution of the RACP’s flagship event, Congress, however may be seconded to additional projects as required.

**Responsibilities Include**:

- Provision of high-level secretariat management to the Congress Program Committee including arranging meetings and the production of agendas and minutes.
- Coordination of all Congress communication channels as well as the promotion of key Congress events
- Management of the Congress inbox and drafting of all relevant correspondence, effectively addressing issues as they arise in a timely manner
- Arrange Congress Committee meetings, including production of agendas and minutes, as well as other meetings as required.
- Development and revision of key event documentation including processes and procedures, programming and the Committee Terms of Reference.
- Implement Congress Program Committee decisions in consultation with the Congress team and CEM.
- Monitor and advise on Congress and Event policies and by-laws, and ensure these are regularly reviewed and updated.

**Desired Skills and Experience**:
**Essential Attributes**
- Demonstrated experience and knowledge in business administration, governance and secretariat management
- Excellent communication (written and verbal), negotiation and influencing skills
- High level organisational skills and attention to detail
- Demonstrated stakeholder management skills
- Ability to research and prepare summary briefs and reports on a range of health sector projects
- Ability to work independently and take responsibility for outcomes, while also collaborating in a professional team
- Project coordination skills
- Capacity to work with complexity and work within a complex structure with often competing agendas

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