Aps6 - Personnel Security Advisor, Integrated Services

**Contact Officer**:
**Closing Date**:
**11.59pm AEDT, Thursday 16 January 2025**

**Our Department Values**:
Our values set the direction for what it means to work in our department. They inform the standard and expectations of behaviours, skills and capabilities and the attributes we currently have, will continually work to achieve and develop, and that we use to acknowledge and attract, retain and recruit into our department.

**The opportunity we have available**:
The Protective Security team holds a crucial responsibility in overseeing the department's physical and personnel security obligations under the Protective Security Policy Framework (PSPF).

Our primary mission is to safeguard the department’s people, information and resources from potential threats which could detrimentally impact the Australian Government’s and/or the department’s productivity and reputation, as well as the safety of our employees.

We employ a comprehensive approach to security, ensuring robust protection through close collaboration with key stakeholders, including cyber security, property, WHS and fraud. This integrated effort allows us to address and mitigate diverse security risks efficiently.

Our team is dedicated to maintaining the highest standards of security governance, continuously evolving our strategies to adapt to emerging threats and challenges. We are committed to fostering a secure and resilient environment that supports our department's objectives.

In this role, you will provide advice to the Agency Security Adviser, Director of Protective Security and other stakeholders regarding evolving Personnel Security threats impacting on the department and/or changes to security policies, frameworks, and mandates.

You will oversee the management of eligibility and suitability screening processes in accordance with the Departmental Protective Security Policy, Protective Security Policy Framework and the Australian Government Security Vetting Agency’s security clearance requirements. You will manage a small team and the department’s Pass Office function.

**What will you do?**:
The key duties of the position include:

- Implementation of the of the Protective Security Policy Framework, including pre-employment eligibility and suitability screening, short-term access and security clearances waivers, ongoing suitability of employees, and ensuring separation procedures are undertaken.
- Managing a small team and diverse workload and competing priorities in a busy environment, while providing high quality, customer focussed services.
- Liaison with key stakeholders to develop and refine internal policies and processes relating to the management of personnel.
- Complex case management of personnel at risk of breaching security requirements, including working closely with People Branch and the Chief Information Security Officer.
- Developing standard templates and internal procedures for staff to implement and follow.
- Undertaking administrative support activities including, but are not limited to: managing the pass office, the security breach database, and developing internal communications artefacts including review and update of intranet content.
- Developing new, and update existing, Security policies and work instructions.
- Delivering travel briefings to departmental and ministerial staff travelling for business purposes.
- Assisting in contract management processes relating to external providers.
- Undertaking audits, drafting briefs, preparing reports and recommendations and responding to parliamentary questions on notice.

**Who are we looking for?**:
You must demonstrate your ability to:

- **Achieve Results and Quality Outcomes** - work under limited direction to develop standard process to meet agreed outcomes. Manage a small team and ensure quality outputs by conducting regular quality assurance activities and develop processes to manage identified risks
- **Communicate Effectively**:

- manage sensitive information, influence and negotiate outcomes and develop and build relationships with key stakeholders. Prepare artefacts to uplift security awareness and understanding of obligations across the department.
- **Collaborate** - engage and liaise with key stakeholders, particularly HR on various matters affecting individuals, their employment and the work of their section. Provide quality customer service and technical expertise in regards to the Protective Security Policy Framework.
- **Have a growth mindset** - a willingness to continue to learn, develop and foster an environment where team members can innovate processes and functions.

**RecruitAbility minimum requirements**:
Minimum requirements for this role include:

- Proven leadership skills and the ability to effectively coordinate work ensuring high quality and timely outcomes.
- Excellent written and interpersonal communication skills, including strong attention to detail.
- Ability to provide timely and concise advice to inform and support executi