Facilities Assistant

1 week ago

Melbourne, Australia Clayton Utz Full time

The role

We currently have an exciting opportunity for an Office Services Assistant to join our Melbourne Facilities and Office Services (FOS) team on a permanent basis.

Key responsibilities

This is a varied and hands-on role which will see you assist with the daily operations of the Melbourne office. Your main duties will include, but are not limited to:
Facilities Administration:

- Manage end-to-end staff and Graduate/Seasonal Clerk movements, desk allocations and desk relocations
- Coordinate maintenance and liaise with cleaners and contractors
- Oversee security system audits
- Assist and coordinate compliance obligations
- Support Catering Meetings and coordinate WHS committee activities
- Coordinate and work with the warden team
- Invoicing reconciliation
- Work with our catering team to assist with room set ups

AV Support:

- Provide AV support in client rooms, ensuring setup and troubleshooting

General Office Services:

- Clear and set up workstations for all new starters
- Coordinate physical office and IT equipment moves

Skills & Experience

To be successful in this role, you will have:

- Higher School Certificate or equivalent
- Strong oral and written communication skills and a professional phone manner
- The ability to manage a high volume of work and pick up new tasks quickly
- Excellent problem-solving skills and attention to detail
- Demonstrate a client focused attitude for internal and external stakeholders
- Proficiency with Microsoft Outlook, Word and Excel as well as Adobe Acrobat functionality

You will also be a positive, proactive, friendly individual with a desire to provide exceptional customer service. Please note that some manual handling will be required in this role.

How to Apply?

Consultant Contact Details

Jade Evans, (02) 9353 4358

Accessibility and Inclusion


For more information on Clayton Utz, please visit

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