Assistant Secretariat

Location: Melbourne | CBD

Job type: Full time

Organisation: Court Services Victoria

**Salary**: $109,730 - $132,764

Occupation: Administration/Secretarial

Reference: VG/JS0074DR
- Work for Court Services Victoria which provides the administrative services and facilities necessary or desirable to support the jurisdictions
- Support the Board Secretary in co-ordinating information, reports and documentation for the Courts Council and its Committees
- Fixed-term full-time until 31 December 2025, VPS5, Melbourne CBD

**About Us**

Court Services Victoria provides corporate services and facilities to support the performance of the judicial, quasi-judicial and administrative functions of Victoria's courts and tribunal, Judicial College and Judicial Commission.

Collectively, Victoria's Supreme, County, Magistrates', Children's, and Coroners courts, the Victorian Civil and Administrative Tribunal (VCAT), the Judicial College of Victoria, the Judicial Commission of Victoria, and Court Services Victoria (CSV) are referred to as the ‘Courts Group'.

Our people enable the Courts Group to deliver on each jurisdictions own strategic priorities while also pursuing strategic opportunities that are interconnected and deliver benefits more broadly.

**About the Role**

The Courts Council is supported by a Board Secretary, whose role encompasses substantial administrative support for the Courts Council and its Committees, including the preparation of papers, and the distribution of agendas, minutes and relevant documentation for all meetings, ensuring that both the quality and timeliness of the documentation is of the highest level. The Assistant Secretariat & Governance Officer supports the Board Secretary in co-ordinating information, reports and documentation for the Courts Council and its Committees. The role also provides support to the Office of the CEO, as required, and the General Counsel in governance related matters to enhance support for Courts Council and its Committees.

Key accountabilities include:

- Providing high-level support and assistance to the Board Secretary to ensure the members of the Courts Council and its Committees have the appropriate support for discharging their corporate governance duties.
- Provide confidential administrative support to the Courts Council and its Committees, including organising the logistics for meetings, liaising with jurisdictions around diaries and venues, preparation of the agenda and papers, and the recording and drafting of meeting minutes.
- Ensuring the quality and timeliness of Courts Council and Committee papers, agendas and minutes are of a high level and in accordance with CSV standards, and that actions are co-ordinated and followed up in a timely manner.

**About You**
- Demonstrated experience in providing high-level confidential support to a board or equivalent.
- Knowledge and understanding of the administration of Victorian Courts and Tribunals is highly desirable.

**How to apply**
- resume
- a short cover letter

**Other information**

CSV is the employer of staff at Courts Group. CSV has a firm commitment through its Koori Employment Plan to increase participation of Aboriginal and Torres Strait Islander people across our workforce.

We value the unique backgrounds, experiences, and contributions that each person brings to our community and encourage and celebrate diversity. Those from the LGBTQIA+ community, women, people of all ages, with disabilities, culturally and linguistically diverse people, and those who are neurodiverse, are encouraged to apply.

We aim to create a workforce that reflects the community in which we live.