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Administration Support Coordinator

2 weeks ago

Banyo, Australia Chandler Macleod Full time

We are currently seeking for 4 x Administration Support Officers on behalf of our client based in Banyo to cover a very busy 6-week period in their National Housing department.

As the Administration support officer, you will be responsible for the facilitation and control of the supply of materials to commercial housing projects including the management of both internal and external relationships throughout the duration of the project to ensure project timelines/deadlines are met.

**Main responsibilities**:

- Review and validation of data entry into JDE as completed by the offshore provider.
- Establishment of job files per project in the Tradelink central drive. Control sheets, purchase orders, call ups, variations and all correspondence for specific project to be maintained and filed.
- National housing processes and procedures to be followed for all projects.
- Date Management of all open Sales Orders to be completed weekly
- Non-cancellable order forms to be completed and approved by the customer before placing an order request with a branch.
- Call ups to site or to a third party to be processed in a timely manner giving both branch and supplier enough notification to meet due dates.
- Stock availability to be monitored and followed up with branches and suppliers as required.
- Backorders to be monitored and resolved in timely manner.
- Product returns and damaged goods forms to be completed in adherence with the national process and followed up with collecting branch for finalization.
- Resolution of credit issues within the same month if originated by the housing specialist team.
- Communication of customer pricing issues to the key account manager for resolution.
- Create relationships with supervisors and/or third-party contacts to facilitate open communication and an understanding of customer expectations and requirements.
- Support and work with team members to achieve team KPI’s and team goals.

**Skills & Qualifications required**:

- Previous administration and customer service experience is essential
- Interpreting data and trade specific information
- Excellent interpersonal, oral and written communication skills
- Ability to work autonomously, reliably and flexibly in a changing work environment.
- Sound knowledge of Microsoft Office suite of programs (Word, Excel, Outlook, SharePoint, PowerPoint).
- Ability to work in a fast-paced environment and multi-tasking

**If you are successful in the position you can enjoy**:

- An Immediate Start
- Full time Monday - Friday hours
- 6 Week contract (Possible Extension)
- Banyo location
- Supportive team
- Large reputable company
- $30.98 / hour + Super

If you are interested in this exciting opportunity and fulfil the requirements of the role, please APPLY NOW using the link below.