
Project Coordinator
7 days ago
**General Aim of the Role**:
The Project Coordinator/Administrator is key in supporting project delivery, ensuring the smooth operation of administrative tasks, and assisting with project tracking and reporting. This position requires strong **organizational abilities, communication skills, and advanced Excel expertise** to support project management, budgeting, and documentation processes.
**Project Planning and Coordination**:
Assist Project Managers in planning, scheduling, and tracking project milestones.
Monitor progress and report any delays, risks, or issues.
Coordinate meetings, site visits, and subcontractor schedules.
**Financial and Budget Support**
Track project budgets and expenditures, ensuring accurate cost reporting.
Work closely with the finance team to manage purchase orders, invoices, and payments.
**Excel-Based Reporting and Data Management**:
Utilize **Excel to create project dashboards, Gantt charts, pivot tables, and financial reports**.
Perform data analysis to support decision-making and identify project performance trends.
Ensure spreadsheets are up-to-date, error-free, and formatted for presentation.
**Administration and Team Support**
Coordinate communication between the office and onsite teams.
Assist with procurement and logistics for project supplies.
**Key Skills and Experience Required**
**Proficiency in Excel**, including functions such as pivot tables, VLOOKUP, and conditional formatting.
Proven experience in an administrative or project support role within the **construction industry** (or similar).
Excellent organizational and time management skills with the ability to handle multiple priorities.
Strong attention to detail and problem-solving abilities.
Strong written and verbal communication skills.
Experience with project management software (e.g., MS Project, Procore, or similar) is advantageous.
**Qualifications**
Certificate, Diploma, or Degree in Business Administration, Project Management.
Minimum of 2-3 years of experience in a similar role in the commercial construction industry.
**Use and maintain project management system both filing and financial systems**:
- Assist in procurement processes, such as obtaining quotes, issuing purchase orders, and tracking delivery of materials and equipment.
- Coordinate travel arrangements, meetings, and other logístical support as required.
Pay: $74,000.00 - $77,000.00 per year
Work Authorisation:
- Australia (required)
Work Location: In person
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