Administrative Assistant

1 day ago

Preston, Australia Melbourne Polytechnic Full time

**POSITION NUMBER**

3985

**DEPARTMENT**

People and Culture

**ROLE TYPE**

Non-teaching

**JOB TYPE**

Full time

**CONTRACT**

Fixed term

**LOCATION**

Preston

**APPLICATIONS CLOSE**

21 April 2025

**ADMINISTRATIVE ASSISTANT**:

- **Friendly and supportive People & Culture team**:

- **Convenient location and great on-site facilities**:

- **Hands-on experience with education sector compliance work**:

- **Annual Salary $54,247 + Super**

**Advert Summary**:
Looking for your next admin gig? We’re on the hunt for a super-organised Administration Assistant to help us keep on top of teacher qualification records. This short-term role (**3-month Fixed Term** with a possible 1-month extension) is ideal for someone who’s great with detail, follows things through, and enjoys ticking things off a list. This is a full-time role based at our Preston campus and will require you to be in the office 5 days per week.

**About the Organisation**:
Melbourne Polytechnic is a learning organisation that has been delivering vocational training since 1912. Learning at Melbourne Polytechnic is a unique experience with an applied focus. delivered by teachers with real-world experience and expertise.

At Melbourne Polytechnic we are committed to providing high quality, innovative, applied and future focused, purposeful education and training to students, industry and communities. Our teachers are passionate and established in their professions and look guide students in theirs. We know that circumstances can create barriers to learning, so we offer our students personalised pathways, flexible study options and learning support.

**About the Role**:
In this role, you’ll play a key part in supporting teacher registration compliance by chasing up documents, checking qualifications, and keeping digital records accurate and up to date. You don’t need heaps of experience—but you do need to be reliable, organised, and ready to learn.

**Duties**:

- Contacting teaching staff to collect qualification documents
- Checking that documents meet regulatory standards
- Uploading and maintaining records in digital systems (Chris21/iChris experience is a plus)
- Following up on missing info and upcoming expiry dates
- Supporting audits and compliance reporting

For a full list of key responsibilities and duties, please view the **position description**.

**Skills and Experience Required**:

- Strong organisational skills and great attention to detail
- Comfortable working with databases and online systems
- Confident communicator who follows up and follows through
- A team player who handles confidential information professionally
- Experience in admin or education is a bonus—but not a must

**How to Apply**:
**Applications close Friday, 21 April 2025.**

**Additional Requirements**:
Successful applicant must obtain a valid Victorian Employee Working with Children Check and pass a National Police Check.

**Recruitment Agencies**:
Please be aware for us to engage with you, we require internal pre-approval and you must be on the State Purchasing Contract (for Victorian government common use goods and services). We will engage with you and your agency once we have the approvals.

**Diversity and Inclusion**:

- Melbourne Polytechnic is proud to be an equal opportunity employer committed to being a child safe organisation, by ensuring that children and young people are protected from abuse or harm._

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