Administrative Assistant

2 days ago

Preston, Australia Together Co Living Full time

Together Co-Living is for people who value community & convenience (young entrepreneurs, students, tech, art, culture and fashion) and are ready to embrace a new way to live. Located in the culturally diverse Preston, Together Co-Living is expanding the team as the business is growing.

As part of this growth we currently recruiting for an Administration Assistant to join our team

Key Responsibilities include:

- Maintain and update accurate records using the electronic diary, mail and computer databases.
- Organise appointments, meetings and conferences, which may include collating meeting papers, coordinating venues and arranging travel itineraries.
- Coordinate and prepare files for team meetings and for conference calls to Accor Corporate Offices and Owners.
- Ensure requests for appointments and correspondence are provided in a professional and timely manner.
- Undertake research for specific information using electronic resources and/or networking relationships with internal and external key stakeholders.
- Secretariat function for management committees including compiling agendas and minute taking.
- Coordinate travel and accommodation arrangements for the Manager.
- Involvement in the operations when required to help the team.
- Develop and maintain effective relationships with all internal and external customers.
- Confidentially use initiative when action needs to be taken.
- Efficiently manage conflicting priorities and deadlines.
- Make an ongoing contribution to systems development and quality improvement.
- Carry out duties in accordance with the resorts safety, environmental and quality policy, safety principles, corporate values and strategies.
- 2+ years in a senior level administrative or guest service experience role; hospitality industry experience preferred.
- Initiative, discretion and judgement of a high order with the ability to maintain confidentiality.
- Self-motivated, reliable and willing to work flexible hours with the ability to travel.
- Strong time management and effective organisational skills, with the ability to think laterally, work under pressure and achieve work deadlines in an environment of competing priorities.
- Strong interpersonal communication and negotiation skills, including the ability to interact effectively with people of all disciplines.

TOGETHER is Melbourne’s first Co-living Community catering to different groups with a similar lifestyle and we would love to see you working alongside us. We are blurring the lines between residential and transient, social and private, hotel and home share by offering a variety of shared spaces including a bar, restaurant, gym, laundry, co-working and outdoor spaces.

So what is in it for you?
- Work life balance with opportunity for travel
- A breadth of fresh air to allow you to be your whole self at work
- Access to facilities at the property
- To be apart of a new and vastly growing team
- Opportunities to grow your career with long term career pathways

**Job Types**: Full-time, Part-time, Permanent
Part-time hours: 30 per week

**Salary**: $55,000.00 - $62,000.00 per year

Schedule:

- Day shift
- Flexible hours
- Monday to Friday
- Weekend availability

**Experience**:

- Microsoft Office: 1 year (preferred)
- Administration: 1 year (required)

Work Authorisation:

- Australia (required)

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