Executive Assistant

5 days ago

Brisbane, Australia Education Full time

About the Department of Education
The Department of Education are dedicated to building an inclusive and diverse workforce that reflects the community and schools we support by treating everyone with respect and dignity. This starts with recruitment and selection. The methods of assessing suitability in the recruitment process may vary. This includes making reasonable adjustments to support applicants at all stages of the process and employee lifecycle.
Your Role

**We are looking for an A03 Executive Assistant to support**:

- the Communications team to help implement and promote many exciting early childhood landmark initiatives, through a range of administrative functions, including event support;
- the Executive Director in delivering key priority state-wide work in the Kindergarten to Year 2 space supporting governance of programs, quality improvement and transitions and quality assurance and capability.

As an Executive Assistant, you will provide quality administrative and corporate support within the Division.
Responsibilities Include
- Provide confidential administrative support to Executive Directors, Directors and other staff across the division in accordance with departmental policies and procedures.
- Employ effective communication skills to liaise professionally with officers and individuals at all levels of the division, the department, other government agencies and private sector and community representatives.
- Arrange appointments and provide administrative support for committees, meetings and conferences including catering, materials and information and providing support and minute taking.
- Provide events support, by arranging contractors and logistics on behalf of the Division. This may include organising travel and accommodation.
- Maintain records and administer the flow of correspondence across teams, following up on outstanding items and preparing documents for approval.
- Develop and maintain management and administrative databases, process information and prepare correspondence and associated reports for senior officers.

Please refer to the attached role description for any mandatory requirements for this position.
How to Apply
- A brief resume including contact details for 2 referees (referees should have an understanding of your relevant previous work history); and
- A brief cover letter (not more than 1 page) outlining your skills and what you can bring to the role.

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.
Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.
Applications from recruitment agencies will not be accepted.
When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.
Salary rate shown is reflective of full-time (1.0 FTE).
The Department of Education is a family inclusive workplace. Click here to find out more about our Inclusion and Diversity strategies.This work is licensed under a Creative Commons Attribution 3.0 Australia License.

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