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Proposals Coordinator

2 months ago

Perth, Western Australia Georgiou Group Full time
About Georgiou Group

Georgiou Group is a national building construction and civil engineering company, delivering major projects across Australia. Our aim is to be 'the best people to work with'.

We are seeking an experienced Proposal Coordinator to join our team.

Job Summary

The primary purpose of this role will be to manage multiple, simultaneous projects from start to finish under tight deadline constraints. You will be expected to bring new ideas to the team and lift the profile of the Business Unit, always striving for quality documentation that best reflects Georgiou Group's brand and values in the market.

Key Responsibilities
  1. Manage multiple projects simultaneously, ensuring timely completion and compliance with client requirements.
  2. Develop and maintain relationships with internal stakeholders, including pre-contract, operations, and communication teams, as well as external clients and subcontractors.
  3. Assist in the development and delivery of bids, ensuring all tender documentation is completed and submitted on time.
  4. Take an active role in the development, drafting, and review of submission content, incorporating input from subject matter experts and other business stakeholders.
  5. Maintain professional and courteous communication with internal and external customers, ensuring timely responsiveness and resolution of queries.
  6. Ensure all proposals are formatted and comply with company brand guidelines, customer requirements, and internal quality guidelines.
  7. Coordinate clarification questions, forward to the client, and monitor responses.
  8. Maintain bid information on Microsoft Dynamics CRM database, ensuring accurate reflection of sales and pre-contracts status.
  9. Anticipate and resolve proposal challenges and problems.
  10. Perform a variety of proposal development roles, including leading sections and/or volumes, writing, and editing, as required.
  11. Create template documents, boilerplate language, and integrate this boilerplate into draft documents.
  12. Review and update all Business Unit collaterals on a regular basis to ensure information is current, relevant, and readily available for use in future bids.
  13. Use detailed planning and problem-solving skills to coordinate timely completion/delivery of bids and diagnose, troubleshoot, and resolve issues.
  14. Print and assemble bids and proposals using office equipment, ensuring timely delivery prior to the closing time.
  15. Coordinate the production of information packs for mobilisation/operational team handovers, including all aspects of the operational solution and liaison on all key matters on the contract.
  16. Support the Pre-Contracts Manager through the mobilisation and initial stages of transition, ensuring all elements of the bid are fully understood by the operational management team.
Requirements

To be successful in this role, you will need:

  • Current experience working in a similar role providing bid coordination and preparation.
  • Communications, graphic design, or similar qualification or equivalent level of competence derived from relevant industry experience.
  • General knowledge of Project and Construction Management methodology.
  • The ability to produce high-standard work that meets client and business requirements.
  • Ability to work on own initiative, meet tight deadlines, and balance priorities to achieve results.
  • Effective time management skills to balance established budget and timescale restraints and the ability to perform successfully in a challenging works environment.
  • Good powers of written, visual, and verbal expression with strong influencing skills.
  • Proactive problem solver underpinned by sound construction knowledge and experience.
  • Sound knowledge of HSEQ.
  • Excellent communication (written and verbal) and diplomacy skills.
  • Ability to meet deadlines, work well under pressure, and manage multiple tasks at the same time.
  • Flexibility to support the team and ensure deadlines are met.
  • Experience with Adobe Creative Suite (InDesign, Photoshop as minimum), Microsoft (including Word, Excel, PowerPoint, Outlook, and CRM Dynamics), SharePoint Document Management System.
About Georgiou Group

Georgiou Group is a proud equal opportunity employer.