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Executive Assistant to Executive Director, Events South Australia
2 months ago
We are seeking a highly skilled and experienced Executive Assistant to provide high-level administrative support to our Executive Director, Events South Australia.
Key Responsibilities:- Provide timely advice on administrative and day-to-day management matters, including priority work and deadlines, through research and liaison with SATC departments.
- Assist the Executive Director, ESA by undertaking minor projects and research, preparing and coordinating briefing notes, drafting letters, and word processing.
- Provide administrative support regarding mandatory compliance and reporting, including Bona Fide and Leave Reports, authorisations, approvals, and follow-up.
- Coordinate invitations, including compiling invitation lists, sending invitations, and tracking replies, and being present on event day(s), as required.
- Organise intra/interstate and overseas travel for Executive Director, ESA, including approvals, flights, itineraries, accommodation requirements, traveller's cheques, meeting arrangements, hospitality engagements, and other associated requirements.
- TAFE or tertiary qualifications in a business administration or related discipline.
- Demonstrated experience in an Executive Assistant role.
- Exceptional Outlook, Word processing, PowerPoint, Excel skills.
- Ability to work collaboratively in a team environment, contribute, and encourage teamwork and take a shared responsibility for achieving results.
- Proven ability to be self-motivated and possess initiative and enthusiasm.
- Ability to provide high-quality customer service and relate professionally and effectively in liaison between the executive office and the Minister's Office, sponsors, event owners, senior public servants, industry leaders, industry at large, and staff at the Commission.
- Proven ability to use tact, discretion, and tolerance in dealing with stakeholders.
- Clear and concise communication skills, both verbally and in writing.
- Ability to work under minimum supervision and effectively cope with high volumes of work, using time management skills.
- Ability to manage unforeseen circumstances, analyse problems, formulate suitable solutions, and implement appropriate actions.
- Ability to maintain confidentiality at all times.
- Attention to detail.
- Experience in managing invitation lists, including online ticketing portals and the collation of RSVPs.
- Experience in management of external correspondence and following up key stakeholders.
- Experience in administrative and office procedures, including producing reports, minute taking, letter writing, maintaining filing systems, and other clerical systems.
- Parental and purchased leave entitlements.
- Opportunity to join a fun and active social club.
- Annual calendar of wellness events.
- Mental health first aid training.
- Ongoing training and development opportunities.
- Annual skin checks and flu vaccinations.
- Casual Fridays (with a gold coin donation towards a nominated charity).
- Staff recognition and service awards.
- Access to a free and confidential employee assistance program.
We are passionate about sharing the love for South Australia with the world. If you are a motivated and experienced Executive Assistant looking for a new challenge, we encourage you to apply for this exciting opportunity.
