Strategic Operations Coordinator

3 weeks ago

Adelaide, South Australia MinterEllison Full time

Location: Adelaide

Contract Type: Permanent

MinterEllison is one of Australia's largest law firms, renowned for its legal and consulting expertise and inclusive character.

We strive to create sustainable value with our clients, people, and communities. This means we have a history of delivering excellence to clients, nurturing our personnel, and contributing to the communities we serve.

We value excellence, curiosity, and collaboration. Our clients rely on us for our responsive, commercial approach. Our client base includes government departments, agencies, private and publicly listed companies, and small and large businesses in Australia and overseas.

Becoming a valued member of our team, you will be provided with a wide range of benefits. For more information, please visit our website.

Purpose of this role

Our successful and collaborative team are seeking a talented legal Executive Assistant to join our Adelaide Banking & Finance team on a full-time basis. The purpose of this role is to provide high-quality support to a team.

Your responsibilities will include:

  • Developing productive working relationships with key contacts internally;
  • Managing electronic and hard copy documents and files;
  • Diary management and organization of fee earners;
  • Document production, including use of precedents and new documents;
  • Organizing and coordinating meetings;
  • Monitoring emails and taking telephone calls;
  • Organizing interstate travel;
  • Drafting correspondence, document preparation, and amendments;
  • Reconciliation of corporate AMEX expenses through Concur;
  • High-volume file management, including file opening and closing, electronic and physical filing;
  • Conducting the billing cycle, including end-of-month billing, time recording, and reporting using Elite;
  • Management of client billing protocols;
  • Other ad-hoc duties as required.

Requirements

This role is ideal for a candidate with previous legal EA experience, who is motivated and a self-starter.

In addition, you will possess the following attributes:

  • Previous EA or legal secretarial experience;
  • Excellent prioritization and organizational skills;
  • Proven ability to multitask;
  • Strong understanding of MS Office applications, including Word, Excel, PowerPoint, and other software;
  • Ability to prioritize multiple tasks and manage deadlines;
  • A strong client focus and demonstrated ability to form enduring relationships with peers, internal stakeholders, industry experts, and clients;
  • An adaptable and flexible nature;
  • Ability to deal with confidential information in a discrete manner;
  • High level of accuracy and attention to detail;
  • The ability to clearly and confidently communicate at all levels;
  • A proactive approach and high levels of initiative;
  • High level of energy and enthusiasm.

Why MinterEllison

We offer flexible working options to encourage balance, wellbeing, and support for sustainable ways of working and a range of social, financial, and health benefits, including free gym membership - all with no minimum tenure.

We encourage applications from people of all ages, abilities, cultural backgrounds, genders (including trans or gender diverse), LGBTQ+ people, and those with carer responsibilities. We particularly encourage Aboriginal and Torres Strait Islander people to apply.

How to apply

We prefer to connect with people directly, so please submit your CV by clicking on the 'Apply' button. We encourage all applications, including if you do not meet the criteria listed for the role. Your application will also enable us to consider you for other opportunities that may be available at MinterEllison.

If you are currently a MinterEllison employee, please apply through the internal careers page.

If you would like further information, require any adjustments throughout the recruitment process or for a confidential discussion, please contact Jess.Brown@minterellison.com.

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