Business Operations Coordinator

1 week ago

Perth, Western Australia Arup Full time
About the Role

We are seeking a highly organized and detail-oriented Business Administrator to join our team at Arup. As a key member of our support team, you will play a critical role in ensuring the smooth operation of our business functions.

Key Responsibilities
  • Provide comprehensive administrative support to Group leaders, including calendar management, travel arrangements, and coordination of industry events and training.
  • Assist with project setup, ongoing administration, financial forecasting, and client invoice generation.
  • Manage client relationship systems, coordinate interviews for vacation students and graduates, and support team events, meetings, and workshops.
  • Act as a Health and Safety representative, including first aid and fire warden duties.
  • Produce and format documents, generate monthly reports, and maintain data integrity in project SharePoint sites.
Requirements
  • Relevant industry experience in administration within a consulting/engineering/built environment business.
  • Good understanding of processes, guidelines, and job instructions, with some knowledge of nuances and ambiguities.
  • Intermediate knowledge of Arup systems and ability to train and help others.
  • Foundational awareness of health and safety best practice.
  • Able to identify HSE risks, breaches, or specific needs and follow internal processes to rectify.
What We Offer

At Arup, we value our employees' success and well-being. We offer a competitive total reward package, including a career development program, flexible working hours, and a range of benefits that support health and wellbeing. Our employees collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities.

We are committed to making our recruitment process and workplaces accessible to all candidates. Please let us know if you need any assistance or reasonable adjustments throughout your application or interview process.

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