Business Operations Coordinator

7 days ago

Perth, Western Australia Arup Full time

About the Role

We are seeking a highly organized and detail-oriented Business Operations Coordinator to join our team at Arup. As a key member of our operations team, you will play a critical role in ensuring the smooth day-to-day operations of our business.

Key Responsibilities

  • Provide comprehensive administrative support to our Group leaders, including calendar management, travel arrangements, and support for industry events and training.
  • Assist with project setup, ongoing administration, financial forecasting, and client invoice generation.
  • Manage client relationship systems, coordinate interviews for vacation students and graduates, and support team events, meetings, and workshops.
  • Act as a Health and Safety representative, such as a first aider or fire warden.
  • Produce and format documents, generate monthly reports, and maintain data integrity in project SharePoint sites.

Requirements

  • Relevant industry experience in administration within a consulting/engineering/built environment business.
  • Good understanding of processes, guidelines and job instructions, with some knowledge on of nuances and ambiguities.
  • Intermediate knowledge of Arup systems and able to train and help others.
  • Foundational awareness of health and safety best practice.
  • Able to identify HSE risks, breaches or specific needs and follow internal processes to rectify.

What We Offer

At Arup, we care about each member's success, so we can grow together. Guided by our values, we provide an attractive total reward package that recognizes the contribution of each of our members to our shared success. As well as competitive, fair, and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.

We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup's legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling eligible members to share in the results of our collective efforts.

Our Benefits

  • Hybrid working policy & flexible working hours.
  • Paid parental leave for the primary carer of 16 weeks or 32 weeks at half pay and as well as generous unpaid leave benefits.
  • Paid parental leave for the support carer of 4 weeks plus the opportunity to access extra paid and unpaid leave if you later become the primary carer.
  • Birthday leave.
  • International mobility opportunities.
  • Insurances (life & income protection).
  • Interest free solar energy and bicycle loans.
  • Novated car lease.
  • Ovasaver including discounts, vouchers, cashback, and exclusive offers on more than 300 retailers.

Our Culture

Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you're pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas – this drives our excellence.

Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion – we aim to create a space for you to express yourself and make a positive difference.

How to Apply

Please apply directly through our applicant tracking system. Shortlisted candidates will be contacted by Talent Acquisition to discuss next steps. Stay safe online – Arup will never ask for your bank details as part of our recruitment process.

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