Site Project Coordinator

1 week ago

Brisbane, Queensland, Australia beBeeAdministration Full time $90,000 - $120,000

Administrative Support Specialist

The role of Administrative Support Specialist is a crucial part of our team's success. We are seeking an individual who can provide exceptional administrative support, ensuring smooth project operations.

As the successful candidate will be based at site, they will handle documentation, reporting, and stakeholder coordination with ease. This includes providing general office and employee support, managing travel arrangements, and handling ad hoc administrative tasks.

Maintaining organized records, updating computer databases, and ensuring accurate data entry for project activities is also a key responsibility of this role. Additionally, the successful candidate will assist with internal auditing requirements, participate in project meetings, and compile presentations with team input.

Effective communication with clients and stakeholders, as well as IT support and procurement management, are essential skills required for this position.

Responsibilities:

  • Administrative Support: Provide general office and employee support, including scheduling appointments, managing travel arrangements, and handling ad hoc administrative tasks.
  • Data Management: Maintain organized records, update computer databases, and ensure accurate data entry for project activities.
  • Project Coordination: Assist with internal auditing requirements, participate in project meetings, and compile presentations with team input.
  • Stakeholder Interaction: Communicate with clients and stakeholders effectively.
  • IT & Technical Assistance: Interface with IT to manage ticket requests and provide minor technical support to employees.
  • Procurement & Inventory: Order office supplies, compile purchase requisitions, and manage material inwards reports for office-related items.
  • HR & Compliance Support: Coordinate staff timesheets, leave forms, and ensure compliance with administrative processes.
  • Meeting & Documentation Management: Take meeting minutes, keep well-organized files, and support documentation needs for project reporting.

About You:

To be successful in this role, you will need to possess proficiency in Microsoft Office Suite, strong attention to detail, and accuracy. You will also need to have excellent written and verbal communication skills, as well as the ability to effectively engage with internal and external stakeholders while managing multiple priorities efficiently.

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